Current ToS, with highlighted potential changes that would add some flexibility:
The OTW will only preserve collections with the full consent
of the maintainer of the collection. The current maintainer of the project must
agree to the Open Doors ToS
and agree to grant
us access to a copy of the current contents of the collection. The maintainer
must also transfer ownership of the domain name (if any) if
they want URL redirects, and if such redirects are possible. (Domain name
transfer is not necessary if the maintainer is merely backing up an Archive
within the Archive of Our Own.)
Transfer of Project
board of the OTW
and the current owner of the collection have decided to bring on
an archive or a special collection under the Open Doors project, the current
owner will provide a copy of the current contents (either manually or by
giving Systems access to the existing site) and transfer ownership of
the existing domain name to the OTW (if they want redirects; again, domain name
transfer is not necessary if the maintainer is merely backing up the archive
within the Archive of Our Own).
fanfiction archives will be transferred into the Archive of Our Own , and individual
stories will be tagged with the name
of the archive from which they came to preserve the archive's history as a
collection. In the case of projects that are structurally
difficult to integrate, we may either preserve whatever software is currently
being used to maintain the project, or choose different software in consultation
with the original maintainer. Systems will not be required to install any
software on the OTW servers which they are not prepared to maintain, and the
software and content must pass a security review before they are added.
URLs for Open Doors Project
For collections not hosted on the Archive itself, the
special collection or project may be available under
one or more URLs like the
following : A subdomain of transformativeworks.org:
http://foresmutters.transformativeworks.org A subdirectory of
We may also preserve the original project's domain name
, if any:
http://www.foresmutters.org/ In addition, the collection will be linked from the
Open Doors gallery : http://opendoors.transformativeworks.org/
Archives that have been integrated into the Archive of Our Own will also be listed in the Open Doors gallery.
Role of Original Maintainer
The original maintainer of the archive special
collection will be invited to continue working on the collection for as long as
they wish, so long as they are willing to abide by OTW's general policies for its volunteers (including but
not limited to the conflict of interest policy and administrative access
policies). The OTW will try to find volunteers to provide
maintainers with what assistance they need for as long as they work with us. In the case of an archive that has been preserved within
the Archive of Our Own , the maintainer will be invited to
moderate their archive's collection within the Archive of Our Own with all the
powers that a collection moderator in
the Archive usually has; so, for instance, to decide whether a new story
collection's rules, or should be removed from the collection.
If the collection's maintainer no longer wants to work on
the OTW will find
someone else in the organization to keep the collection up and running, and
potentially growing into the future.
Where possible, the existing policies of the collection will
be preserved, even if they differ from the policies of the Archive of Our Own.
Specifically, collections (whether integrated into the Archive of Our Own or
preserved as special collections) can have limits on fandom, subject matter,
sexual content, etc. that do not apply to Archive content generally. Open Doors
collections may be mixed fan and non-fanworks; when we accept a mixed
collection, the entire collection
will be added to the Archive, and the standard prohibition on
non-fanworks will not apply to the collection. However, the OTW retains the
right to remove content from its servers if the Board deems removal necessary
for specific legal reasons, or if the content violates the Content Policy
(other than the prohibition on non-fanwork content).
Control over individual fanworks contained within a collection rests with their creators. If the creator of any individual fanwork contained within a collection requests its removal or alteration, the OTW will always comply with such a request. We will also provide mechanisms allowing creators to claim their fanworks from such a collection and if desired to attach them to a new or existing Archive of Our Own account.
Parting from the OTW
As noted in section
control over individual fanworks contained within a collection always rests
with their creators. This section applies to collections as a whole. If the collection's
original maintainer decides that they no longer want to be affiliated with the
OTW, or the OTW board decides they no longer wish to work with the original
maintainer, the following procedures for dissolution will apply:
OTW will keep the content currently on the OTW
server(s), whether in the Archive of Our Own or in a special collection. OTW will keep the subdomain (e.g.,
foresmutters.transformativeworks.org) and subdirectory (e.g,
opendoors.transformativeworks.org/foresmutters) URLs of special projects,
pointing to the content currently on the OTW servers.
OTW will give the original maintainer
back the original
domain name, if any (e.g., www.foresmutters.org) or the archive or special project, as well as a
copy of the current contents of the project (or all stories
under the archive tag in the Archive of Our Own).
OTW will not be responsible for helping the maintainer set
, only for giving them the content and transferring
back domain ownership.
OTW will place
a prominent announcement
on the Open Doors page indicating that the original maintainer has moved to a
new location, with a link to the new location if provided by the maintainer. OTW may choose to continue work on the collection
on the OTW servers.
These ToS are written assuming a single maintainer. If there
are multiple active maintainers of a collection, they must all agree before the
OTW will bring the collection into Open Doors. If some but not all of the
maintainers later wish to part from the OTW, those who wish to do so can
continue to work with the collection on the OTW servers, while the OTW will follow
d. and e.
for any maintainers who wish to move the collection elsewhere. However, the OTW
will retransfer domain names only to maintainers
who were registered owners of the
domain names at issue. For active collections, maintainers can use whatever
dispute resolution procedure they work out between themselves, provided that
they otherwise comply with OTW policies.
The goal of these rules is to be clear about how special collections and other extant fannish projects might come under the OTW umbrella while still preserving the autonomy both of the original maintainer and of the OTW. We want to provide a permanent home to projects, and preserve the results of our efforts, without the original maintainer feeling like they are giving up all control.