Application:Elections Chair Track Volunteer

Position Title: Elections Chair Track Volunteer
Organization name: Organization for Transformative Works
Committee: Elections Committee
Reports to: Elections Chair
Time requirements: 15+ hours per week during election season, 5+ hours per week during other times
Term: 6 months to 1 year

Role OverviewThe Chair Track Volunteer position is designed for people who have lots of time and motivation to learn the ins and outs of all Elections’ activities. It aims to prepare volunteers for a chair position in 6-12 months by combining assigned tasks, individual study and training, and shadowing other volunteers. The person in this role works toward being considered for the role of chair by the OTW Board, meaning that becoming chair isn’t a guarantee, and volunteers can choose to leave the chair track and remain on the committee in another position for any reason.

Elections Committee volunteers are not allowed to run for election for the year they serve in, nor to be a current member of the Board of Directors.

Key responsibilities

Specialization Responsibilities:

  • Shadow the committee chair(s) and volunteers from each specialty to understand the various tasks performed by the committee.
  • Learn to Chair by participating in key responsibilities of the Committee Chair.
    • Participate in recruitment, if the committee does that while you’re a CTV.
    • Learn to chair meetings, and be prepared to do so when the Chair is not available.
    • Actively seek out assignments to work with other committees on tasks or projects.
    • Participate in project planning and completion, especially for items on our Roadmap.
    • Learn and practice effective task delegation and other management skills.
    • Create, edit, and update committee documentation.
  • Undertake individual study of OTW activities, committees, and workflows so as to have a broad view of the organization and the role of Elections within it.
  • Communicate with chair(s) regarding availability, progress on tasks, and any issues that arise that may impact committee work.

General Committee Responsibilities:

  • Attend at least two-thirds of all Elections Committee meetings.
  • Participate in the writing of newsposts, announcements, and documentation.
  • Participate in discussions about the elections process.
  • Participate in monitoring and running of contested elections.


  • Experience working to deadlines is required.
  • Fannish experience, regardless of type, is required.
  • Experience learning quickly in a new environment is required.
  • Managerial, supervisory, or leadership experience is strongly preferred.
  • Experience running an election (government or private) is a plus but not required.
  • Experience organizing large fan activities (cons, etc.) is a plus but not required.
  • Prior OTW experience is not required.

Skills and Attributes:

  • High comfort level with learning new tasks.
  • Strong online communication skills in English.
  • Ability to work successfully in a collaborative environment while completing individual responsibilities.
  • Initiative in undertaking projects and managing tasks.
  • Organizational and time-management skills.
  • Ability to prioritize and delegate tasks appropriately.
  • Commitment to keeping candidate information confidential.
  • Commitment to an open, positive, and effective committee atmosphere.

Training requirements:

Elections Committee volunteers will receive training in OTW Tools and procedures following the Elections Committee Volunteer Training Plan.

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