Application: Open Doors Import Assistant

Organization name: Organization for Transformative Works

Committee/Workgroup/Volunteer Pool: Open Doors Committee

Reports to: Open Doors chairs & administrative volunteers

Time Requirements: 2+ hours a week

Term: 1+ years

Role overview: Open Doors Import Assistants complete tasks such as searching AO3 for duplicate works and posting works to assist Open Doors volunteers with archive imports.

Date of position description review: Annually at the end of term

Key Responsibilities:

  • Compiling creators/works tracking spreadsheets that list each work contained in an archive waiting to be imported by the Open Doors Committee
  • Searching AO3 for existing works from an incoming archive and noting their status in a Google spreadsheet
  • Proofreading works from transcribed fanzines to be imported through the AO3 Fanzine Scan Hosting Project
  • Posting works from an archive backup or transcribed fanzine to AO3 as part of an Open Doors manual import and noting their status in a Google spreadsheet
  • Pushing buttons to import works from an archive backup to AO3 via a semi-automated import site
  • Other related tasks as directed by Open Doors


  • Access to the AO3 in your region with the technology available to you is required
  • Experience using the Archive of Our Own is required
  • Must use the OTW’s chat interface regularly to be notified about batches of work and communicate most feedback
  • Must be able to access Google Workspace (G Suite) apps

Skills, Experience & Attributes

  • Familiarity with searching the AO3 using advanced search
  • Legally of age to open explicit fanworks in your local jurisdiction
  • Ability to work as a team
  • Familiarity with Google Spreadsheets

Training requirements:

Open Doors Import Assistants will be trained in the tasks required for their role.