Application: Communications Event Coordinator

Position Title: Communications Event Coordinator

Organization name: Organization for Transformative Works

Committee/Workgroup: Communications

Reports to: Communications Chair(s)

Time Requirements: 5 hours per week on average

Term: 1 year, with extensions possible indefinitely

Role overview: Event Coordinators are responsible for planning and executing both online and in-person OTW events. This includes things like coordinating our online celebration for International Fanworks Day as well in-person OTW convention appearances.

Key Responsibilities:

  • Work as part of a team to manage and complete tasks
  • Devise and schedule activities for events
  • Write and distribute news posts about events
  • Coordinate with others to plan and execute activities and events, including guests, Graphics Volunteers and Translators
  • Create and maintain documentation about how to plan and execute events
  • Research conventions for outreach opportunities
  • Create promotional materials, such as flyers or half page information sheets to distribute, either independently or with help from Graphics Volunteers
  • Communicate with convention staff and OTW volunteers to set up outreach events
  • Contribute to the development and upkeep of OTW convention guidelines, including business processes and policies surrounding conventions

Experience

  • Experience with event planning preferred
  • Familiarity with fannish conventions preferred
  • Experience with fundraising, marketing, public relations, or graphic design desirable

Skills and Attributes

  • Strong organizational and time-management skills
  • Ability to communicate both formally and casually and represent the OTW as required
  • Strong communication skills, especially written
  • Strong leadership and interpersonal skills
  • Reliable, able to commit to and maintain a schedule
  • Ability to take initiative in undertaking projects and managing tasks
  • Ability to manage multiple priorities
  • Ability to accept and give constructive criticism
  • Commitment to treating confidential information ethically and responsibly

Role Restrictions

  • A volunteer cannot be in training (including any probationary periods) for this role and any other OTW role at the same time.

Training Requirements

  • New Event Coordinators will be provided information and training by Communications Chairs following the Communications Training Plan.

Recruitment for this role has now closed for this round. Please check the volunteering page for future openings.