Organization for Transformative Works: Elections News

2020 OTW Election Timeline & Membership Deadline

The OTW Elections committee is pleased to announce that the timeline for the 2020 election for new members of the Board of Directors has been posted!

This year’s election will be held August 14-17. This means that the deadline for staff to declare their candidacy is June 19.

As usual, the election membership deadline is June 30. If you’re interested in voting, please make sure your membership is active as of that date. Read More

Celebrate the End of our Three-Year Strategic Plan

Celebrate the End of our Three-Year Strategic Plan!

In January of 2017, the OTW embarked on its first-ever strategic plan. The purpose of a strategic plan is to guide the overall direction of the organization: to define what we want to achieve and how we want to pursue it. A strategic plan is a staple of nonprofits and for-profit businesses alike, and for the OTW it was especially important as we moved from being a small start-up to a growing organization with a lot of moving parts and a Hugo Award-winning project.

We have now made it three full years, working really hard to make this strategic plan a success. As we close out this plan and look forward to the future, we would like to share with you some highlights of what this strategic plan has helped the OTW accomplish.

What did the OTW’s first Strategic Plan do for the organization?

For individual committees:

All (or almost all) OTW committees now know and have documented:

  • What the committee’s role is within the organization (purview statements)
  • What the expectations are for their chair, and how to train a new chair (chair/lead position descriptions and training plans)
  • How to get and train new staff (recruitment plans)
  • How to figure out and communicate how much money they need per year (budgets)
  • What their goals are for the near future and how they intend to accomplish them (roadmaps)
  • What the regular, ongoing work of their committee is and how to accomplish it (internal wiki pages)

For the Board:

The strategic plan has supported the Board in:

  • Clarifying the duties of a Board member and Board Officer (purview and roles documentation)
  • Laying out how to introduce new Board members to the information they need (Board training plan)
  • Discussing the future of the OTW’s leadership structure, and creating some proposals for how to improve it (Research governance options and new operations model plan)

For the whole organization:

The strategic plan has supported the OTW as a whole in creating:

  • Annual budgets
  • Clear financial policies that are in line with best practices for nonprofits
  • Goals for how much money we should have in reserve, and what we want our fundraising drives to accomplish
  • A process that our projects can use to set goals for the future and document their accomplishments
  • A report on volunteer opinions on OTW-wide meetups, currently under discussion by the Board

Thank You!

OTW volunteers all worked together on these goals, and our work is made possible by the donations and support of our members and users.

A big thank you to all OTW volunteers and stakeholders!

5 Things an OTW Volunteer Said

Five Things Claire Baker Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer’s personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today’s post is with Claire Baker, who volunteers as a member of the OTW Board.

How does what you do as a volunteer fit into what the OTW does?

The OTW’s current Board members tend to wear many hats, and I am no exception. I co-chair the AO3 Documentation Committee (call us Docs!), wrangle tags in a handful of fandoms, do layout editing for Transformative Works and Cultures (TWC), and also serve on our Board of Directors.

Docs and Tag Wrangling are both AO3 committees: Docs writes FAQs, tutorials, and other user-facing help documentation, and Tag Wrangling sorts the tags users put on their works so that all the works about the same topic (fandom, character, pairing, etc) can be easily found. With TWC, I’m on the production team: my job is to take articles that have been written and copyedited, and add html formatting.

The Board of Directors oversees everything, though this oversight works best when we have direct communication with those who will be affected by our work. As such, we end up meeting either synchronously or asynchronously with chairs and committee members on a regular basis. We’re aiming to build strong connections between us and each part of the OTW. And if we’re not, I hope the committees can lead us to understand how we better can do our job!

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