OTW is Recruiting for Communications and Open Doors Volunteers

Do you have experience with personnel management and project management? Do you have experience in public relations or social media? Are you a frequent X (Twitter), Facebook, or LinkedIn user who enjoys helping others? Do you know MySQL and want to rescue at-risk fan archives? The Organization for Transformative Works is recruiting!

We’re excited to announce the opening of applications for:

  • Communications Chair-Track Volunteer – closing 31 January 2024 at 23:59 UTC or after 40 applications are received
  • Communications Media Outreach – closing 31 January 2024 at 23:59 UTC or after 40 applications are received
  • Communications Site Moderator – closing 31 January 2024 at 23:59 UTC
  • Open Doors Technical Volunteer – closing 31 January 2024 at 23:59 UTC or after 30 applications are received

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don’t see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Communications Chair-Track Volunteer

Are you a people person? Are you an organizational wizard? Can you communicate clearly to a diverse audience? The Communications committee is looking for new Chair-Track Volunteers to join our team.

Communications is the central information distribution team for the OTW. We manage news posts, events, reports, media outreach, social media, and more. The Chair-Track Volunteer position is for people who have the time and dedication to learn all about our operations so that they can be considered for the role of committee chair.

We’re looking for someone who has experience with communications and an understanding of social media; who is comfortable with personnel management and training new recruits; and who will be interacting with other committee Chairs to troubleshoot problems and work on projects. Candidates also need strong time management skills and the ability to work on and track multiple tasks at a time. If that’s you, please apply!

For your application to be considered, you will be required to complete a short task within 3 days of submitting your application.

Applications will close on 31 JANUARY 2024 or after 40 applications are received

Apply at the volunteering page!

If you have further questions, please contact us.

Communications Media Outreach Volunteer

Communications volunteers are responsible for the distribution of information to the general public, the media, fans, and other fannish organizations. Communications is also typically the first point of contact for someone interested in or wanting help from OTW.

The Media Outreach group is responsible for various tasks and projects related to public relations and writing news posts. The position of Media Outreach Volunteer would be a good fit for someone with an interest in developing a deep knowledge of the OTW and in outreach to journalists and to the public about the OTW’s activities. Experience with writing, editing, and similar communication-related tasks is required. Experience with analytics or public relations, particularly crisis communication, is preferred.

For your application to be considered, you will be required to complete a short task within 3 days of submitting your application.

Applications will close on 31 JANUARY 2024 or after 40 applications are received

Apply at the volunteering page!

If you have further questions, please contact us.

Communications Site Moderator

The Communications Committee is recruiting Site Moderators to manage the Organization for Transformative Works’ presence on the social networking sites X (Twitter), Facebook, and/or LinkedIn.

These positions are part of the Communications Committee. Communications is the main information distribution team for the OTW. We distribute information both internally to OTW personnel and externally to the general public, media, and fans. We also serve as the general first point of contact for those contacting the OTW.

Each moderator will be part of a small team of social media moderators working across the OTW’s social media outlets. At this time, we’re seeking moderators for three of our platforms: X (Twitter), Facebook, and LinkedIn. You are welcome to apply for as many or as few of these openings as fit your interests and qualifications.

For these positions, we would like to find someone who is familiar with the conventions of X (Twitter), Facebook, and/or LinkedIn posting and has experience moderating a social media page. We would also be interested in hearing from those with customer service experience, especially in an online environment. We will expect you to have an interest in fandom at large and an understanding of the concerns and activities of the OTW (although we will of course provide you with training once you start).

The X (Twitter) & Facebook mods will be expected to maintain an active presence on their respective sites, creating or reblogging a range of posts of relevance and interest to the OTW’s userbase, and doing outreach to fan groups and individuals on the site. Meanwhile, the LinkedIn mod will be expected to maintain an active presence on LinkedIn, creating original content that informs the public of OTW’s mission and projects, and communicating the same to individuals in relevant discussions on the site.

Each mod will also handle incoming user queries and manage responses to the OTW’s original news content. You should be prepared to work as part of a team, and you will need to have roughly 3-4 hours of time available across the week to dedicate to your OTW responsibilities.

If you’re a frequent X (Twitter), Facebook, and/or LinkedIn user who enjoys helping others, has wide-ranging interests across the fandom space, and is curious and willing to learn, we’d love to hear from you!

Applications will close on 31 January 2024

Apply at the volunteering page!

If you have further questions, please contact us.

Open Doors Technical Volunteer

Do you know MySQL and Python or other programming languages and want to rescue at-risk fan archives?

The Open Doors project receives many requests to rescue fan sites which are at risk of disappearing because their owners can no longer maintain them. The sites we import to the Archive Of Our Own range from database-driven archives based on common software packages like eFiction and Automated Archive to hand-coded HTML sites that are over twenty years old!

As a technical volunteer for Open Doors, you will process the contents of legacy sites to do the following:

  • analyse the original data to find all the content and metadata needed for the import
  • remove spam, legacy navigation and personal information from HTML files
  • convert tags to official AO3 tags as specified by the Tag Wrangling team
  • ensure chapters are correctly combined into complete works
  • resolve duplicates, such as works already imported to AO3 by their creators or previous imports
  • convert the cleaned data to MySQL tables in a standard format that can be ingested automatically into the Archive

As the person responsible for ensuring that all the content from the original site is correctly imported to the AO3, you will have an excellent eye for detail and an ability to work independently within the rules of Open Doors. You will also liaise regularly in chat with other Open Doors volunteers, keeping them up to date with your progress on your assigned tasks.

Please note that you will be asked to complete a short coding test (which should take you less than 1 hour, to be returned in 1 week) as part of your application.

Applications will close on 31 JANUARY 2024 or after 30 applications are received

Apply at the volunteering page!

If you have further questions, please contact us.

Volunteering

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