As mentioned in the May newsletter, the OTW board would like to announce two recent decisions that we hope will help with accessibility and transparency of our work, and bring more opportunities for both our staff and volunteers, as well as the public, to communicate with us.
Open Board Meetings
Effective from June 7, 2014, open section of the board meetings will be held in our Public Discussion chatroom. This will ensure that all volunteers can join the proceedings, as well as interested members of the public. In the future, the hours for the meetings may rotate, both to accommodate the schedules of our directors, as well as to make meeting attendance more accessible for volunteers and fans alike. When rotation times have been determined, they will be announced.
At the moment and for the foreseeable future, meetings will be held on Saturdays at 18:00 UTC (what time is that in my timezone?).
For anyone unable to attend meetings, minutes are available on our website within a month of the meeting (as the minutes must first be approved before posting).
Anyone who would like to suggest an agenda item for the open section of the Board meetings may do so by sending Board a message through the contact form on the OTW website.
Office hours
We are establishing “Office hours” for directors. Each director will be available 2 hours a week in the same Public Discussion chatroom. Below is the current weekly schedule for directors:
Andrea: TBD in September
Anna: 23:00 UTC – 01:00 UTC on Tuesdays
Cat: TBD in July
Eylul: 18:00 UTC- 20:00 UTC on Thursdays
Sanders: 05:00 UTC-07:00 UTC on Tuesdays
We hope that this additional time will be an opportunity for volunteers and staffers to get to know directors individually in a more informal setting, as well as have a chance to ask questions and bring issues to our attention in a casual setting. Office hours have begun this week.