I. NEW SERVER PURCHASE: BETTER FASTER STRONGER!
This month Systems determined which of several quotes to move forward with and purchased a new server to give OTW more space after holding together mail with sticks and strings. This has been a process with much deliberation and planning involved, and sets up the OTW to improve functionality, especially now that we have over a million AO3 users to serve!
II. AT THE AO3
Abuse has received about 350 tickets this month. A reminder: Abuse staff only need one ticket to start investigating. Encouraging people to send in multiple tickets about the same case only slows things down!
Accessibility, Design & Technology (AD&T) began recruiting new coding volunteers at the end of October. A dozen new recruits are currently working through set up and training, and we’re looking forward to welcoming more at the beginning of the new year.
In addition to recruiting and training new volunteers, AD&T has been hard at work fixing bugs and increasing automated test coverage ahead of updating Rails. The most recent release also includes tools that will allow tag wranglers and Support staffers to fix some common issues without help from a database admin. The small number of AD&T staffers with database access and training has been creating a bottleneck for a while now, so in addition to these tools, the committee is also in the process of training more long-time staffers to work on database issues.
AO3 Documentation have uploaded a new Profile FAQ, which also replaces the old Icons FAQ. The committee has also welcomed ten new members to their team and are currently training them in their workflows.
This month, Tag Wrangling recruited both new wranglers and new tag wrangling staff— a warm welcome to all! They also worked closely with Open Doors on the tags for a very large and complicated archive import, and a group of wrangling volunteers have now been specially trained to work with and assist Open Doors on the import process. In addition, they made several small changes to the Wrangling Guidelines, mostly to update examples, and one larger update that affected 10 guidelines, bringing them into compliance with new procedures for handling ambiguous tags that were adopted in August.
III. READINGS AND WRITINGS
Journal is busy pushing through the very last articles for the first two issues of 2017, which go into production in January. In addition, several Journal team members have volunteered to do metadata entry for TWC at the Directory of Open Access Journals.
Systems have been working with Journal on getting a second iteration of OJS installed, and working with Open Doors on several projects, including transferring five domains to the AO3.
Thank you also to Finance, Systems, and Board for also helping Open Doors renew and transfer some domains, extend hosting for some in-progress archives, and set up redirects on completed imports! So much of the work done by the OTW is collaborative, with different committees sharing expertise and capacity to get the job done.
IV. LEGAL AND GOVERNANCE
Board welcomed the two newly elected members as full Board members on November 1. In order to help familiarize them with all committees and their chairs, check-in chats were held with several chairs throughout this month.
In these last couple months, Elections has begun to take stock of how the 2016 Election went. Elections posted statistics about the election on the website, showing the increased voter turnout this year. They also collected feedback from the candidates and several of the committees.
Finance has been working on the organization’s new Chart of Accounts this month, and on consolidating payment methods. They are also working on various tasks related to financial document storage, investment planning, and insurance.
It was a relatively quiet month for our Legal team this November. They responded to several user queries about copyright law and fanworks, including a couple from fans whose fanworks had been copied by others. Legal also responded to a cease & desist letter related to the AO3.
V. IT’S ALL ABOUT THE PEEPS
Volunteers & Recruiting:
As of the 27th of November, the OTW has 592 volunteers. \o/ Recent personnel movements are listed below.
New Committee Staff: SoyAlex (Wiki), Carly (AO3 Documentation), Red (AO3 Documentation), telescopicpoems (AO3 Documentation), VSSAKJ (AO3 Documentation), Taylor Ann (Elections), 6 other AO3 Documentation staff, 1 other Wiki staff
New Coder Volunteers: Linny1990, Nico, ArtOfCode, saraolives, ooh, potatoesque & 6 others
New Tag Wrangler Volunteers: Chanel Tilghman, Kamika, Rea, seimaisin, Vociferocity, Sephira, KatrinaJG, GoldenFalls, elizabethclaire, Deeps, Anushka J., Hilda Teo, Squashedrosie, Adrienne Raw, Zenaxia, theeone, Mickanick, 55555, Manya, G.D. Franco, 1 volunteer
New Translator Volunteers: ncastro, Anya Z.
Departing Committee Staff: Hele Braunstein (Support), Jessica Mosley (Elections), Asante Simons (AO3 Docs), 3 Elections Staff, 2 Internationalization & Outreach Staff, 2 Development & Membership Staff
Departing AD&T Coder Volunteers: 1 Volunteer
Departing Translator Volunteers: Kshitija Agrawal, 2 others
For more information about the purview of our committees, please access the committee listing on our website.