March 2014 Newsletter, Volume 78

Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

For more information about the purview of our committees, please see the committee listing on our website.

I. CELEBRATING FANWORKS & FANDOMS

Following the milestone achievements of several of our projects in February, Communications planned a series of events in March to celebrate. The OTW thanks all of our panelists for taking part, and was delighted to see the many fans joining us for the chats. If you missed any of the events, check that link to catch up!

Journal followed their announcement of the Fan Fiction Studies Reader by releasing issue number 15 of Transformative Works & Cultures which featured articles on a variety of fandoms. They are already busy finishing up issue 16, and the editorial team is working hard on issue 17, which will come out in September.

Open Doors has started the import process for Yuletide, and will likely have a few busy months alongside the Yuletide mods and AD&T getting things ready. (AT LONG LAST. \o/)

Meanwhile Legal advised fans worried about SOPA about the Trans-Pacific Partnership, and worked with Communications staffer John to release a post on copyright in China.

II. OVER AT THE AO3

Abuse had 160+ tickets come in during March. The most popular issues being reported are still plagiarism and non-fanwork content. As a reminder, they only need one report sent in about a specific issue. So if a work of yours has been plagiarized, please don’t ask your friends to send in multiple reports!

Accessibility, Design and Technology had two more deploys in their current release cycle (Release 0.9.14) and are now getting ready to deploy a small bunch of fixes for gift exchange matching. Together with liaisons from Communications, and the Wiki Committee they’ve been preparing for our yearly April Showers event, during which we highlight a variety of old and new fandoms and encourage fannish activity on the AO3, including new fanworks, imports, and recs, and on Fanlore with new entries and edits to existing ones. For the upcoming April Drive, they’ve been working with DevMem on a drive email that can be sent to all 290,000+ AO3 users without bringing the mail server to its knees. Many thanks to james_ in Systems for his work in this endeavor!

Systems welcomed back former chair Sidra as a staffer, and added a new co-chair, Karen. Systems is continuing to split functions out onto the virtual servers we now own and run, making the AO3 sleeker and more distributed and reducing our dependence on outside providers for OTW-supporting functions. Systems has also been working with Support and Abuse to bring their trouble ticketing in-house for greater flexibility and reduced cost, using the same RT solution that Systems uses for their own tickets.

Thanks to the dedicated work of the Support team, they are caught up again, after two months of 460+ tickets. The six new staff members they’ve added will help keep them on track!

Tag Wrangling welcomed 15 new volunteers and the staff has been working on training the new volunteers, refining communication policies, helping Support with relevant tickets, and coordinating with AD&T and Systems to help wranglers work within server-related restrictions.

III. THINGS TO COME

Strategic Planning is gearing up to recruit some new staffers to help them hopefully complete the strategic planning process by the end of 2014. They are also working on completing reports for Support, Communications, Abuse, and DevMem, and finishing information-gathering on several other committees so they can move on to the report writing process. As always, they appreciate all the volunteers and staffers who have taken the time to participate in their survey process.

Development & Membership is pleased to welcome longtime staff member Lesann as their new co-chair. There’s been plenty to work on as they’ve busily prepared for the April membership drive. Translation welcomed and trained over forty new volunteers in March and have also been at work translating all of DevMem’s April drive posts.

IV. IT’S ALL ABOUT THE PEEPS

Volunteers & Recruiting began the decommissioning of the Grants Committee, conducted recruitment for 4 roles, and tested the ticket tracking software that is part of our volunteer database software. They also resolved over 80 internal tickets!

The OTW would like to take this opportunity to thank the outgoing members of the Grants committee for their work, as well as that of all our departing staff and volunteers.

New Committee Chairs: Karen Johnson (Systems), Lesann (DevMem)
New Committee Staff: Kate E (Support), Cheyenne Bingham (Support), Meredith Sears (Support), Karlina (Support), Janna N. (Support), Agnieszka Górniok (Support), Sidra (Systems)
New Coder Volunteers: 1
New Communications Volunteers: Ania Kopertowska, Alice Wieckowska & 2 others
New Tag Wrangler Volunteers: Abby N-R, Aidan Walker, Amanda Triplett, Angie, Asmita, Bekkie, Beltenebra, happytohelp1991, hstoms, Imme, inkedcoffee, Karnipple, Lindsay MacMillan, Love_82, Maymay, Nerine Luna Cyran, nolifeinabox, Oryx, Skylark, yanajenn, and 1 other
New Translator Volunteers: Aurora, Meep, regenorakel, Anna Morbach, Liselot, Yenelie, Qiongshu Wu, Quincette, Sarah Konersmann, Nothorse, Mareen Fischer, Andita, Annachiara Traverso, Leonora, and 13 others

Departing Committee Chairs: Tara Keezer (Grants)
Departing Committee Staff: Sarah Trombley (Legal), 1 Open Doors staff, 3 Grants staff, 1 Web Strategy, Design & Development staff, 1 Internationalization & Outreach staff, 2 Support Staff
Departing Translator Volunteers: 2