November 2008 Newsletter, vol. 22

Welcome to the second November issue of the OTW Newsletter! We’re constantly on the lookout for ways to keep fandom up-to-date and informed about what’s going on behind the scenes here at OTW, so twice a month, Community Relations compiles updates about what the various committees are working on and we share them here.

All issues of the newsletter will be tagged accordingly, so you can follow our progress chronologically.

Academic Journal Update from mafaldastasi

The TWC academic journal has added Rebecca Lucy Busker to the Symposium team. Welcome, Lucy!

November 15th marked the deadline to submit contributions for the second issue of the TWC academic journal, on the theme of gaming. The TWC team is now busy going through the editorial process; issue two will be out by March 2009.

Accessibility, Design, and Technology Update from black_samvra

The war of human versus machine continues… AD&T are in the middle of a battle against spambots whose initial battering attack did not crash the Beta Archive (Yay!) We are also working our way through a bunch of bug fixes, getting the Translation interface ready and generally being busy.

Board Update from kellyannbessa

The Board continues to work on the transition to our second term. Following a break for the American Thanksgiving holiday, we will be meeting with our two new Board members to discuss 2009!

Community Relations Update from ciderpress

ComRel has been assisting Elections, fielding questions from the internets, and documenting for the transition to a second term and the upcoming merger with PR to form an all new Communications team!

Content Policy Update from ainsley

We are still soliciting feedback on the Assorted Policies and FAQ we posted two weeks ago. This portion of the ToS includes detail on fannish next-of-kin, orphaning, and Open Doors, as well as a couple of other Archive features. Go forth and inspect!

Development and Membership Update from ignazwisdom

DevMem update from Ignaz: Our last donation drive was in October, and after adding everything up, we made $2338 in donations and welcomed 31 new OTW members. We really appreciate the support we received, especially with everyone contributing to many important causes that month. (I hear there were some elections in a few different places? Who knew!) We also debuted our Amazon.com widget, as well as our new option for recurring donations, and we would like to thank everyone who signed up to give a little bit to the OTW automatically each month. If you are interested in recurring donations, please visit the How You Can Help section of the OTW website.

Elections Update from ellen_fremedon

Elections has been working to codify for next year’s committee members all our plans and policies for running a contested election. Institutional memory FTW!

Financials from sandersyager

The sharks of FinCom are continuing to work on next year’s budget and making sure the bills are paid.

Legal Update from killalla

The Legal Committee continues review of the organization bylaws and the related sections of the FAQ with regard to elections procedure. And as ever, we provide advice and support to other committees as needed, in addition to responding to queries from members and the public as they arise.

Open Doors Update from Francesca Coppa

Open Doors is in conversation with various university and research libraries in the hopes of finding a partner for a future zine archive.

Public Relations Update from jacquez

The PR committee continues to prepare for the new Communications committee merger. We are also helping field interview requests and working with a designer on some new materials for the organization!

Systems

No update at this time

Translations Update from logovo

One word: Archive! This week we begin poking around the translation features of the test archive.

Vidding History Project Update from Francesca Coppa

The Vidding History project is brainstorming its plans for 2009, which include not only a project page for the MIT/NML vids about vidding produced by OTW but also a home for the Oral History project and…who knows, maybe, just maybe a vid archive. Stay tuned!

Volunteers and Recruiting from kellyannbessa

Volunteers & Recruiting has added a new member, ainsley, who has been with the Org for a while now, working on the Content committee. We’re happy to have her join us for the next term a little early so she can help us with the transition. Welcome, ainsley!

Webmasters Update from juniperphoenix

We continue to work on our website documentation project. We are also working with the Development & Membership committee to research options for improving donation and membership processing.

Wiki Update from angstslashhope

The Wiki Committee continues to work on the population of Fanlore, as well as soliciting feedback from users on developments and engaging in discussions between users on Talk pages throughout the wiki. We’ve also set up our Gardeners mailing list, which is trundling along happily.

What details would you like to know? Please give ComRel a helping hand and let us know! Email us at comrel @ transformativeworks.org.

–femmequixotic, bethbethbeth, ciderpress, mirabile_dictu, shrift, svmadelyn
Community Relations Committee

November 2008 Newsletter, vol. 21

Welcome to the first November issue of the OTW Newsletter! We’re constantly on the lookout for ways to keep fandom up-to-date and informed about what’s going on behind the scenes here at OTW, so twice a month, Community Relations compiles updates about what the various committees are working on and we share them here.

All issues of the newsletter will be tagged accordingly, so you can follow our progress chronologically.

News: Vidding History Project

The OTW is pleased to announce the release of a series of six short documentaries on vidding made by Francesca Coppa and Laura Shapiro and produced by OTW for MIT’s New Media Literacy project. These are part of a larger group of documentaries on remix culture, and the whole series is aimed at middle and high schoolers (so are very introductory to the art of vidding.) You can see these documentaries online here, and the OTW will also be hosting them as part of our new Vidding History project (you’ll be hearing more about this in OTW’s second year: if anyone wants to work on one of the OTW’s vidding projects, please contact the Volunteers committee.)

Committee Updates

Academic Journal Update from mafaldastasi

The TWC academic journal has added Veruska Sabucco to the Review team. Welcome, Veruska!

TWC staff member Julie Levin Russo is co-hosting a HASTAC forum discussion (Humanities, Arts, Science and Technology Advanced Collaboratory). The discussion’s theme is Online Academic Publishing, Open Access and Copyright issues; the forum will remain active through November 17. You’re invited to join the conversation at http://www.hastac.org, or simply to read it here.

Check out Julie’s video introduction!

Accessibility, Design, and Technology Update from black_samvra

AD&T are having a bit of a break right now. We have also added over half of the people who gave feedback (that we have emails for) and nothing has melted (except some Coder brains).

Board Update from kellyannbessa

The Board has been on a short, impromptu break due to so many of us being out of town or fighting off pestilence (or, in a few cases, both). Back to work this week!

Community Relations Update from femmequixotic

ComRel has been assisting Elections, helping update FAQs, fielding questions from the internets, and documenting for the transition to a second term and the upcoming merger with PR to form an all new Communications team!

Content Policy Update from ainsley

Content Policy has posted the draft version of the remaining portion of the Archive’s ToS and its additional policies at here. Please read and let us know what you think!

Development and Membership Update from ignazwisdom

DevMem continues to meet weekly and is currently in the process of drafting a list of our technical requests for fundraising and donation tracking in 2009.

Elections Update from ellen_fremedon

Check your inboxes! Elections has sent members a letter about the Board changeover. We’ll be inviting members to our chats with Board candidates on November 11 and 16; see the email for the chatroom URL.

Financials from sandersyager

The sharks of FinCom have been swimming along through the political waters of not one but two elections. Here in the US, our members have blogging in support of their candidates, walking door to door to talk to voters, and making calls to encourage people to get out and vote. In addition to fulfilling our civic duties, we have been quietly supporting the recent OTW membership drive and preparing for our role in the OTW elections.

Legal Update from killalla

The Legal Committee continues to provide advice and support to other Committees as needed. Currently, we are reviewing the organization bylaws and the related sections of the FAQ in the context of the OTW election. And as ever, we attempt to respond promptly to queries from the public as they arise.

Open Doors Update from Francesca Coppa

The Open Doors project is currently in the process of contacting research libraries to discuss the possibility of a zine preservation project.

Public Relations Update from jacquez

The PR team is working with a volunteer graphic designer on ads for a virtual season, among other things. We continue to prepare for the transition to the new unified Communications team.

Systems

No update at this time.

Translations Update from logovo

We’ve started the translation of donation forms, following the lead of our fearless leader lian, who has already tackled the task in German. We’ve welcomed new volunteers, although we’re always on the look out for new people. On the OTW page front, we’re still working on getting Portuguese language uploaded.

Volunteers and Recruiting from kellyannbessa

Volunteers has been busy sending acknowledgments to everyone who replied to our Willing to Serve post. If you volunteered for a position and did not receive a confirmation email, please contact us.

While the official recruiting period is over, we happily accept volunteers at any time. If you are interested in any of our committees or projects, send us your info via our contact form.

Webmasters Update from juniperphoenix

It’s been a relatively quiet two weeks. We have upgraded our website software and continue to work on our website documentation project.

Wiki Update from angstslashhope

Fanlore continues to grow, as meanwhile the Wikimittee busily monitor changes, provide assistance and nut out issues.

What details would you like to know? Please give ComRel a helping hand and let us know! Email us at comrel @ transformativeworks.org.

–femmequixotic, bethbethbeth, ciderpress, mirabile_dictu, shrift, and svmadelyn
Community Relations Committee

October 2008 Newsletter, vol. 20

Welcome to the second October issue of the OTW Newsletter! We’re constantly on the lookout for ways to keep fandom up-to-date and informed about what’s going on behind the scenes here at OTW, so twice a month, Community Relations compiles updates about what the various committees are working on and we share them here.

All issues of the newsletter will be tagged accordingly, so you can follow our progress chronologically.

Academic Journal Update from Mafalda Stasi

The academic journal team is writing a FAQ for the OTW Web site.

Submissions are arriving for the academic journal’s second issue and are going through blind peer review. The editorial team is actively soliciting content.

The academic journal wrote up job descriptions to be posted for some more production personnel to augment those currently on board, including HTML layout and proofreaders. We are also looking for three people to comprise an Interview team, to solicit interviewers and interviewees. These jobs are being posted through OTW’s usual channels.

Accessibility, Design, and Technology Update from Black Samvara

We’re all limp with relief at the reception of the Beta Archive and doing some gentle tidying up of existing code before we launch into our next round of new functionality.

We’re also cautiously adding new users from the pool of fabulous people who gave feedback *adopts as Beta testers* and watching the server to see if it melts!

Board Update from KellyAnn Bessa

The Board is breathing a sigh of relief that so many things are finally out the door and launched, and making plans for the transition to our second term.

Community Relations Update from shrift

ComRel has been assisting DevMem and Elections, helping update FAQs, fielding questions from the internets (as always!), and documenting for the transition to a second term and the upcoming merger with PR to form an all new Communications team!

Content Policy Update from ainsley

Content Policy will be releasing some additional policy drafts within the week, so keep your eyes open!

Development and Membership Update from Ignaz

We recently wrapped up our second official donation/membership drive, and now we’re in the process of thanking those donors and evaluating the drive so we know what to do (and what not to do) next time. We were thrilled by the number of people who were able to get employer-matching donations for us. Thank you to everyone who contributed! In other news, we just launched a widget that will allow people to easily shop on Amazon (.com, .ca, and .co.uk) using the OTW’s referral code, which means the org gets a tiny donation with everything you purchase. Check it out!

Elections Update from Ellen Fremedon

The extended period to declare candidacy for the Board has now ended. Elections will be sending a letter about the outcome to all members soon.

Financials Update

No update at this time.

Legal Update

No update at this time.

Open Doors Update

No update at this time.

Public Relations Update from Laura

The Public Relations committee is very excited about the upcoming merger with ComRel, forming a new Communications team! We’ve been talking to ComRel and sorting through our files and documents, to make sure the new committee will have everything it needs.

Systems Update

No update at this time.

Translations Update from logovo

We’re in the process of adding the Portuguese translation to the website and fine tunning all translations. After the website and election documents, our attention now turns towards the Archive itself. We’re on standby, as the kinks get worked out, but totally excited about the future, where Archive Of Our Own will be going international.

Volunteers and Recruiting from KellyAnn Bessa

Volunteers is currently looking for people interested in being on a committee during our second term.

Webmasters Update from juniperphoenix

The Webmasters recently worked with DevMem to polish the donation and membership page in preparation for the fund drive. We are also working with Systems to set up a request tracking system for website updates. Our website documentation project is ongoing.

Wiki Update from ana

Fanlore launched with a big splash, and the site now boasts more than 1300 articles created by the active portion of over 350 users; two numbers that we hope will continue to grow. We’re working to make sure the site and its policies reflect the needs of our users and visitors, and we’re grateful to all those helping us refine Fanlore during this beta period.

For a look at some of the articles which are developing nicely, check out, for example, http://Fanlore.org/wiki/Stargate_Atlantis or http://fanlore.org/wiki/Popslash. While you’re there, feel free to explore… And if you have not joined us already, please consider doing so! We’ll be happy to welcome you.

What details would you like to know? Please give ComRel a helping hand and let us know at our contact page!

–Femme, Beth, Ciderpress, Mira, shrift, Madelyn
Community Relations Committee