Organization for Transformative Works – Board of Directors
Minutes of the meeting: December 23, 2017, 16:00 UTC
Present
- Alex Tischer
- Atiya Hakeem
- Claire P. Baker
- Danielle Strong
- Jessie Camboulives
- Kristina Busse
- Priscilla Del Cima
Guests
- Annamarie
- Anne-Li
- aruna
- CJ Record
- Elz
- james_
- Janita Burgess
- McBangle
- Natalia Gruber
- Qem
- Rebecca Sentance
Decisions taken since the last meeting
- Approved last meeting’s minutes
- Approved new staffers for Translation, Support, Systems, AD&T, Communications, Abuse, Fanlore, Tag Wrangling
- Approved Legal’s decision to join forces with our allies on two additional exemption petitions
- Approved DevMem’s re-order of premiums for donors
- Approved Finance’s decision to move forward with a selected CPA firm for the org’s external audit, and approved their letter of engagement
- Approved payment to audit firm for audit of 2015 and 2016 OTW financial statements
- Approved the purchase of a new business registration license for the District of Columbia
- Approved the updated budget, and budget changes related to the Elastic search upgrade
- Approved several payment requests for reimbursement of necessary shipping and administrative costs
- Approved the purchase of new front-end servers
- Approved the payment request for the rewrite of our user account authentication system
- Wrote Board letter to OTW members (for the October drive)
- Replied to message sent to the Board during the drive
- Confirmed that all current members of the Board have read and agreed to the OTW’s Conflict of Interest policy, for legal reasons
- Approved Legal signing on to letter concerning legislation about a copyright small claims court (note: we ended up not signing on to this due to time constraints)
- Approved Systems request for power transfer switch at colo facility
- Discussed vid archiving inquiries with Open Doors
- Approved several Finance expense requests related to tax filing services
- Approved Finance request for state agent representation services
- Approved new co-chair for Fanlore, Rebecca Sentance
- Approved revisions made to Strategic Plan
- Approved Systems request to renew MySQL support contract for 3 years
- Approved Finance investment plan for 2018
Open Session
- We commended Finance on their work on the ongoing Audit
- We gave an update on the staff/volunteer divide discussion
- A couple months ago, we sent out an anonymous survey to the whole OTW asking for input
- Common concerns include position names and potential inactivity; we are working to address both
- We discussed the changes to Board’s roadmap for 2018, and what we needed to carry over from 2017
- We agreed on our calendar for internal check-ins, and public Board meetings for 2018
- One open meeting per quarter
- One check-in with all committees per quarter
Closed Session
No items
The meeting was adjourned at 5:25 PM UTC
Minutes approved by the Board on April 21, 2018