Board Meeting Minutes: 12 November 2023

Agenda

  • Decisions taken since the previous meeting
  • Welcome new Board members
  • Board officer announcements
  • Diversity update
  • Any other business (AOB)
  • Open question time

Transcript

The meeting can be read in full on the official OTW Board Discord server. In order to access it, you’ll need to join our Discord server.

Present

  • Anh Pham
  • Jennifer Haynes
  • Kari Dayton
  • Kathryn Soderholm
  • Michelle Schroeder
  • Qiao Chu
  • Zixin Zhang

Guests

  • ₵ØⱤ₳Ⱡ
  • Alyndra
  • ArcadianMaggie
  • Ari
  • Arvion
  • autobotscoutriella
  • baustin
  • BeastCallisto
  • bjorn
  • bluedreaming
  • bookbee
  • Bride
  • C. Ryan Smith
  • cactusboyband
  • carbon
  • casey_en
  • Cassie
  • cathexys
  • chaosmanor
  • cirelle
  • CMDonovann
  • connect_the_stars
  • copacet
  • dazyndara
  • dreamblooms
  • e.
  • EchoEkhi
  • eclipsemidnight
  • Egg
  • elekanahmen
  • Ellipsis
  • Es-nasir
  • FBV
  • feedingonwind
  • Flamingsword
  • flying_grayson
  • Fósforo
  • Frost The Fox
  • Gamebird
  • Gayonetta
  • Griselda Gimpel
  • herothief
  • hheyhalley
  • Hot Villian in Your Area
  • Irina
  • jackie | leftsidedown
  • jamez
  • jeiroh
  • Juhos
  • keladry
  • KolbyG
  • kyparissos
  • ladydragona
  • Ladylark
  • Lielac
  • Lio
  • Lucent
  • Lydia
  • magma
  • MDFification
  • Medilia
  • memoriast
  • misbegotten
  • missizzy
  • mlraven (they/them)
  • mollymolly
  • Morbane
  • Moro
  • Mort
  • Mousse-Douce
  • Mucca
  • neotoma
  • OakSLbb
  • pitytheviolins
  • punk
  • putytheviolins
  • queerty
  • Rae
  • Rain Shadow (Wrangler)
  • Ray_of_Sunshine
  • Roz
  • runawaymarbles
  • Runt
  • salt
  • sarcasticallyinclined
  • Shark
  • ShirouHokuto
  • SilverWolf
  • slumber
  • Slyboots
  • soundofsnow
  • spencer
  • stellarcadia
  • sveritas
  • Szabo Dorottya
  • tachyon
  • Talsong
  • tehfanglyfish
  • Teyke
  • Trix
  • trobadora
  • Truffula
  • WS
  • xeno
  • YunShan
  • ZG
  • Zoë

Open Session

Decisions taken since the previous meeting

  • Approved Finance requests
  • Approved new chairs for Fanlore, Support, and Strategic Planning
  • Granted preliminary approval for complaint management system
  • Created Twitter report for impersonation account
  • Approved new committee formation – Board Assistants Team
  • Approved new chairs for Board Assistants Team
  • Signed onto a letter opposing the Stop CSAM Act introduced in the US Senate

Welcome new Board members

  • Anh Pham, Kathryn Soderholm and Qiao Chu were elected as Directors with full 3 year term.
  • Jennifer Haynes and Zixin Zhang were elected to finish out 2 year term of resigning Directors.

Board officer announcements

  • This year’s president is Anh Pham, secretary is Zixin Zhang.

Diversity update

  • A contract was signed with a consulting firm, who will be working on an organizational culture audit. The consulting firm has already completed an initial survey and begun interviewing volunteers. DEI subject matter experts will be involved and consulted throughout the process.

AOB

  • no items

Open Question time

10 question in total was answered during the meeting.

Closed Session

Questions that didn’t receive a live response during the meeting will be answered two weeks after the meeting.

Post-meeting Q&A: Board Work

Post-meeting Q&A: Other business


The meeting was adjourned at 02:18 UTC

Minutes approved by the Board on 2024 02 27

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