Organization for Transformative Works – Board of Directors
Minutes of the meeting: September 9, 2018, 13:00 UTC
Present
- Atiya Hakeem
- Claire P. Baker
- Danielle Strong
- Jessie Camboulives
- Lex de Leon
- Natalia Gruber
- Priscilla Del Cima
Guests
- Aline
- Anne-Li
- Kate Flanagan
- Morgan Drake
- Ori
- Rebecca Sentance
- Sammie Louise
Decisions taken since the last meeting
- Approved last meeting’s minutes
- Approved the payment to extend our Director & Officer liability insurance coverage
- Approved the payment to get a Certificate of Good Standing from the State of Delaware needed in order to set up an investment portfolio
- Approved the payment for Support and Abuse’s ticketing tool
- Approved various expenses for various services related to state filings
- Approved the appointment of new emergency chairs for our Elections Committee
- Approved new staffers for AO3 Docs, DevMem, PAC, Finance, Tag Wrangling, Open Doors, Support, Systems
- Approved changes to the eligibility guidelines for candidates for Board elections: candidates will need to have served as a staffer in the OTW for at least 9 months in the past year, excluding hiatus
- Approved the new AO3 TOS in compliance with GDPR
- Approved the new Fanlore TOS in compliance with GDPR
- Approved the new OTW TOS in compliance with GDPR
- Approved the new OTW Code of Conduct
- Approved the purchase of additional disks for the virtual servers
- Approved the 1 year renewal of our nonprofit director & officer liability insurance
- Approved the invoice for our 2017 audit
- Approved Legal’s participation in an Australian consultation on copyright law modernization
- Approved Legal’s submission to The Canadian Parliament for its 5-year review of the Copyright Act
- Approved Legal’s partnership with the MPAA to run a New York Right of Publicity ad
- Approved DevMem’s request for sponsorship of an event at SDCC featuring TWC and Fanlore
- Approved the purchase of for new switches for the servers for AD&T and Systems
- Approved the purchase of new servers for AD&T and Systems
- Approved Legal’s participation in a declaration made in support of the “Rapunzel” trademark opposition
- Approved the creation of an official OTW Instagram account
- Approved the reorder of out-of-stock premium items, and the order of new premium items
- Approved the expansion of our server rack for Systems
- Approved the outsourcing of Support to new web hosting and server services for TWC
- Approved the purchase of additional new hardware for Systems and AD&T
- Approved the induction of a new Translation Chair
- Approved the payment for the Translation Committee’s survey tool
Open Session
- Welcome to the Board of Directors to Lex & Natalia! We wish them a wonderful term and good luck with their training.
- Fanlore Co-chairs Priscilla and Rebecca requested the induction of a third Co-chair, Kate. The Board approved.
- We elected Officers for terms starting on October 1st:
- Yuechiang Luo to remain as Treasurer
- Claire P. Baker to serve as our new President
- Jessie Camboulives to remain as Secretary
A huge thank you to Priscilla for her great work as President during the previous term, and best of luck to Claire!
- On October 1st, Matty and Atiya’s terms will end. Over their 3 years of service, they made the OTW a better place and guided us all through extremely difficult situations. A huge thank you to them for all of their hard work!
Closed Session
No items
The meeting was adjourned at 1:30 PM UTC
Minutes approved by the Board on September 10, 2018