Board Meeting Minutes: 02 July 2023

Agenda

  • Decisions taken since the previous meeting
  • Strategic Plan vote
  • Update on OTW’s Diversity Work
  • AOB (Any Other Business)
  • Open question time

Transcript

The meeting can be read in full on the official OTW Board Discord server. In order to access it, you’ll need to join our Discord server.

Present

  • Antonius Melisse
  • Kari Dayton
  • Michelle Schroeder
  • Natalia Gruber

Guests

  • carly smallbird
  • acari
  • adastrad
  • aethel
  • AiedailEclipsed
  • Alena/Peter-Pantomime
  • alessandriana
  • Alex.
  • Alix
  • Allekha
  • Amara1783
  • Amber
  • Ana anagrrl)
  • Anne-Li
  • Apple
  • Aquila1nz
  • Aral
  • ArcadianMaggie
  • Ari
  • arrow
  • audrey❤otw
  • autobotscoutriella
  • azarias
  • azilex
  • BarryBarton
  • beatriceeagle
  • bittersnake
  • bjorn
  • bookish
  • bookwyrmdragon
  • brynnmck
  • bunbonisrunningaway
  • cacodaemonia
  • carly smallbird
  • Cassie
  • cathexys
  • celli
  • Cesy
  • Charlie
  • Chestnut
  • cinnamon
  • CJ Record
  • CMDonovann
  • coco
  • competitiveknives
  • copacet
  • Cyn
  • Dacelin
  • dandenbo
  • darcy
  • Dasha
  • DC spacebees)
  • dead cowboy
  • diamondinthefluff
  • Draiocht
  • dreamblooms
  • e.
  • Egg
  • elekanahmen
  • elemenohpe
  • ellenfremedon
  • epistemology
  • Erika 🌈
  • Erufailon4
  • Faeryn
  • feedingonwind
  • fiercynn
  • fish | gabolange
  • flamingo
  • flying_grayson
  • Frings
  • frith
  • Gayonetta
  • glitch
  • gretal
  • Griselda Gimpel
  • Gwyn
  • hasel
  • heine
  • hekate
  • herothief
  • hheyhalley
  • highlander ii
  • hit_the_books
  • hookedonthesky
  • Hot Villain in your Area
  • impertinence
  • InklingDancer
  • Irina
  • itsmeimhere
  • james_
  • Jane
  • Janine naarna)
  • jay_q
  • jenn
  • Jenofthemidwest
  • jon snow’s torn weasel loincloth
  • Juhos
  • JuncoBirds
  • kalloway
  • kanadka
  • KannaOphelia
  • Kass Fireborn
  • Kaz
  • keladry
  • kiwisaurus
  • Kiyaar
  • Kutti
  • Kylara
  • Lady ❤
  • LadyBaskerville
  • ladydragona
  • Ladylark
  • Lielac.4498
  • lizbee
  • Lostariel
  • Lou
  • Luca
  • Lucent
  • Lucie / elle
  • lydia-theda
  • Maggie
  • mallpretzels
  • Marion McG
  • McBangle
  • meepthesheep
  • Meriadoc
  • Midnight Fragments
  • missizzy
  • mlraven
  • mollymolly 🦀
  • Morbane
  • Mousieta
  • Mucca
  • nafio
  • naye
  • neotoma
  • NeutrinoC
  • nic 🩸
  • nicht
  • nonnie1589
  • nonplussed
  • OakSLbb
  • ozymandias
  • PaidSubscription
  • PC
  • pearwaldorf
  • permeatethemasses
  • perosquared
  • pickled.radish
  • pitytheviolins
  • plinkles
  • poetikat
  • potatertot
  • presentationmichael
  • professionally distracted
  • punk
  • queerty
  • RagefulThief
  • Rain Shadow Wrangler)
  • Razia
  • rec-rewind
  • Reused
  • roland / bloodletter
  • ronnie
  • rue
  • runawaymarbles
  • Runt
  • ruze
  • S.Press_1013
  • Satsuma
  • scribe
  • shadowmaat
  • shati
  • Sheliak
  • shinelikethunder
  • ShirouHokuto
  • silverandblue
  • sixpomseeds
  • Skuld
  • sky
  • slayersyd
  • slumber
  • Slyboots
  • Socks
  • soundofsnow
  • SparkySheep
  • Sparrow
  • sumeria
  • SunriseMagpie
  • supercupcakez
  • sveritas
  • tachyon
  • technoelbow
  • tehfanglyfish
  • Tessa Taylor’s Version)
  • Teyke
  • that1qb
  • The Violet) Howler
  • TheLaure
  • therealmorticia
  • three of cups
  • Thunderfox
  • tortellinifettuccine
  • tossawary
  • tptigger
  • tread-softly
  • TreeBuilder24
  • Trix
  • trobadora
  • unforgotten
  • venonat
  • Wade
  • Whatsit
  • wildehack
  • wretch
  • xeno
  • Xuerle
  • Xuxu
  • yore m. ipsum
  • Zandalore
  • Zdenka
  • zedille
  • ZG

Open Session

Decisions taken since last Meeting

  • approved minutes of last meeting
  • approved 2023 Budget
  • approved additional virtual servers and disk caddies
  • approved preliminary plans for outsourcing HR
  • approved move to different CRM software for donor database
  • approved new Communication chairs (Claudia Rebaza and Eskici)
  • approved Legal interns
  • approved new Finance member (Monica)
  • clarified Election requirements – minimum age
  • approved update to code of conduct to include caste
  • completed additional state filing
  • ongoing communications with press, users, members, volunteers and other organisations

Finance Update

Strategic Plan

Update on the OTW’s diversity work

The Code of Conduct protects volunteers and provides guidelines and obligations for ethical behavior. It is signed by all OTW volunteers and they all commit to abiding by the Code of Conduct.

  • We posted an update on some of our past and current diversity work, including updates made to help protect users and volunteers from harassment, to AO3. You can read that update by going to https://archiveofourown.org/admin_posts/26218
  • We continued to work on the update to our Terms of Service.
  • We also worked on improving communication, such as including a section in the newsletter that mirrors what we discuss in our public meetings about our diversity and inclusion work.

AOB

  • no items

Open Question time

Closed Session

  • no items

The meeting was adjourned at 22:18 UTC
Minutes approved by the Board on 21 October 2023

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