5 July 2014 Minutes

MINUTES OF THE REGULAR MEETING
 
July 5, 2014, 18:00 UTC
 
PRESENT: Anna Genoese, Cat M, Eylul Dogruel, sanders
 
GUESTS:  Claudia Rebaza, Curtis Jefferson, Enigel, hhertzof, james_, Jenn Calaelen, LilyC, Michelle Dong, Nary Rising, Nerine Luna Cyran, Ridicully, Scott S, Trey C, Sole G.
 
ABSENT: Andrea
 
DECISIONS TAKEN SINCE THE LAST MEETING
n/a
 
 
OPEN SESSION
 
1. Committee Updates
  • Strat Plan is working with facilitator Jules on how to best survey Board
 
2. Finance Updates
 
28-Jun 5-Jul Change
BoA 150245.57 149494.01 (751.56)
PayPal 9310.73 10315.48 1004.75 
CD 10135.11 10135.11 0.00 
Total 169,691.41  169,944.60  253.19
 
  • UK hosting, Drupal, linode, Survey Monkey were the expenses. The income from paypal was 1004.75. Overall, we made a gain.
 
3. Retreat finances
 
  • The hotel in Silver Spring is offering $109 per room per night. $400 per day for the meeting room for four days. The one in DC proper is $149 per room per night. The meeting room is $500 for a few hours on Thursday, and then $575 a day Friday-Sunday.
  • Majority vote for Silver Spring hotel
  • Waiting 24 hours for Andrea to weigh in on list
 
4. Vote on travel expense
  • Andrea and Eylul both going to worldcon
  • Request lodging covered
  • Passed with majority
 
5. Discussion of comments Board needs to address
  • Agree we need to bring our facilitator in to see what the needs are we are not addressing with blog posts
  • Agree we need to finish other blog post re this issue
 
CLOSED SESSION
 
1. Discussion of org's financial growth
2. Discussion of inter-committee communication
3. Discussion of possible proposal for external chair training in communication/mediation
4. Discussion of elections
5. Discussion of inter-committee conflict 
 

Minutes approved by the Board 14 July 2014.

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