AD&T Weekly Meeting – 7 November 2009

All the latest news about the Archive of Our Own can be found under the cut.

This post may also be found on the Archive of Our Own which is commentable by anyone with or without an AO3 account. We are disabling comments elsewhere as we would like people to be able to share any discussion with each other.

11pm to 1:10 am for me but I was pretty wired so getting tired certainly wasn’t an issue. We’re all pretty wired, this weekend was the Open Beta deploy. The code is in and it hasn’t broken anything (yet) so this was our last Open Beta planning session. We care a lot and it was reflected in the passionate discussion about timing (when do we launch, when do we tell people things – see below), scale up (how many people can we take and how fast – we don’t know but we’re going to find out… cautiously!) and method of distributing invitations (invitation queue signup versus giving invite codes to existing users – we favour the invitation queue signup because it is democratic). *grins* We’ve actually been having variations on this discussion since May but it’s taken on a whole new dimension of urgency.

  • Deploy Schedule: the AO3 has been updated to revision 1692 (Release 0.7.1) and is looking pretty fine. Release Notes are up if you want the details and the next deploy is in two weeks.
    • Collections & Challenges: [info - personal] astolat has been working on phase one which is core stuff to enable us to import works and authors into a ‘Collections’ skeleton for Yuletide.
    • Deleting chapters with comments: Right now if you do this you lose the comments, we’re putting something together that will give you the choice of moving the comments to a different chapter or deleting them.
  • Open Beta: ‘Mid November’ = Next weekend. OMG! It’s been creeping up on us for a while and we think we’re finally ready. What this means is we’ll be poking the AO3 during the week and if we don’t see anything alarming (we totally reserve the right to pull the plug if we hit a nasty surprise) we’ll do a number of things:
    • Communicate: We’ll put up a post with exact details one day before we launch so people know when we’re turning the invitation queue on.
      • We are conscious the timing may disadvantage some people and we’ve tried to pick a time that is as fair as possible. I understand we can’t possibly meet everyone’s needs, and for that I am sorry. I do want to assure you the people who made this decision are from a variety of places in the world and this isn’t a decision we take lightly.
      • The post will go to all the OTW mirrors at the same time (Web, DW, LJ etc.), so no need to mercilessly refresh the AO3 πŸ˜‰
      • If you are unable to join the queue because of the timing, a friend can add your email address to the queue for you.
    • Launch: We’ll turn on the invitation queue and make an announcement on all mirrors. This will make a link on the front page visible; it will read ‘SIGN UP NOW’ and it takes you to a page where you can enter an email address.
      • Invitation codes: we will issue a small number of invitation codes to Closed Beta users in recognition of the constant feedback, the helpful suggestions, and the patience with funky code and constant redesign.
      • Invitation queue: we will make the invitation queue location available to members of the OTW (past and present) for 24 hours prior to publishing it publicly in recognition of the people who may not have been able to give their time, but supported the organisation as a whole to make this day possible. We do not expect this to clog the queue.
    • Add users: We’ll monitor performance as a result of the first round of invitations being taken up and we’ll make decisions about how many to add and how fast to add them based on what we see.
    • Hyperventilate: (that’s one of my tasks)
  • Stuff coming up: Open Beta!

If there are things you want to do/say – feel free to share either in comments, or by volunteering, or whatever medium you’re comfortable with. You are invited to this party πŸ™‚

This post may also be found on the Archive of Our Own which is commentable by anyone with or without an AO3 account.