Five Things an OTW Volunteer Said

Five Things Kate Sanders Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer’s personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today’s post is with Kate Sanders, who volunteers as a staffer for the Strategic Planning Committee.

How does what you do as a volunteer fit into what the OTW does?

I have volunteered for several years with the Strategic Planning Committee. Our work has been to synthesize the needs of the OTW as best possible into the first strategic plan to guide some internal improvements, then to help implement the goals from that plan by working with committees across the OTW, and now to draft a second strategic plan to continue setting goals for the OTW to aspire to and achieve collectively.

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Lotrfanfiction archive banner. View of the Shire at twilight, overlaid text reads 'Lord of the Rings fanfiction'.

Lord of the Rings Fanfiction is Moving to the AO3

Lord of the Rings Fanfiction, a Lord of the Rings fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

The wonderful stories of lotrfanfiction.com once again belong to the Tolkien fan community!

Open Doors will be working with Queen Mab to import Lord of the Rings Fanfiction into a separate, searchable collection on the Archive of Our Own. As part of preserving the archive in its entirety, all fanfic currently in the Lord of the Rings Fanfiction will be hosted on the OTW’s servers, and embedded in their own AO3 work pages. Eventually the links going to the old site will re-direct to the collection on AO3 so the works can continue to be found with their old URLs.

We will begin importing works from Lord of the Rings Fanfiction to the AO3 after April.

What does this mean for creators who had work(s) on Lord of the Rings Fanfiction?

We will send an import notification to the email address we have for each creator. We’ll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your Lord of the Rings Fanfiction pseud(s) and email address(es), if:

  1. You’d like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Lord of the Rings Fanfiction account, please contact Open Doors and we’ll help you out. (If you’ve posted the works elsewhere, or have an easy way to verify that they’re yours, that’s great; if not, we will work with the Lord of the Rings Fanfiction mod to confirm your claims.)

Please see the Open Doors Website for instructions on

If you still have questions…

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We’d also love it if fans could help us preserve the story of Lord of the Rings Fanfiction on Fanlore. If you’re new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We’re excited to be able to help preserve Lord of the Rings Fanfiction!

– The Open Doors team and Queen Mab

Organization for Transformative Works: Elections News

2021 OTW Election Timeline & Membership Deadline

The OTW Elections committee is pleased to announce that the timeline for the 2021 election for new members of the Board of Directors has been posted!

This year’s election will be held on August 13-16. This means that the deadline for staff to declare their candidacy is June 18.

As usual, the election membership deadline is June 30. If you’re interested in voting, please make sure your membership is active as of that date. Please note that your donation receipt will be dated in US Eastern Time, so if your donation is listed after 19:59 on June 30, 2021 on the receipt, you won’t be eligible to vote. If you are unsure whether your donation was made before the deadline, please contact our Development and Membership Committee by using the contact form on our website and selecting “Is my membership current/Am I eligible to vote?”. Read More