Yuletide is Coming!

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The Yuletide Archive for 2003-2008 will be moving to the AO3 early very very late :P in 2010 by early 2012, dammit! *kof* in May 2014! (Yes, really.)

Edited 28, April, 2014: The section below discussing comment imports has a new addition.

In this post:

Background explanation

Yuletide is a popular annual gift exchange, and importing the Yuletide Archive to the Archive Of Our Own has been planned for a number of years. While the challenge has been operating on the AO3 since 2009, it’s not until now that we’ve been able to actually move the original archive.

What will happen?

In early May, our senior coders will import the Yuletide Archive, in a similar way that the Smallville Slash Archive and 852 Prospect archives were imported. All works will be imported, and anyone accessing the original work on yuletidetreasure.org will be redirected to the work on the AO3.

Will tags, comments and gift notifications be imported?
The original Yuletide archive only includes ratings and fandom names; Yuletide fandoms will be automatically converted to AO3 Canonical tags upon import. You will be able to change fandom tags and add other tags to your work once you have claimed it.

Edited to say: After some investigation it looks like we might be able to import comments as well. These comments would be imported as backdated comments on the imported work, and will be signed but not linked to an AO3 account. If a commenter would like their comment removed after the import, please contact Open Doors with a link to the work, the content of the comment, and a brief explanation. Please note that if a comment is deleted, we will provide the creator with a copy of the comment for their reference.

We will NOT be able to add backdated comments to works after the import in May. For creators that have already uploaded a copy of their work to the AO3, we recommend including a link to the preferred copy in the work Notes to redirect viewers; when our merge tool is complete, it can be used to combine the hit counts, comments, etc. of two works, while keeping a single body. For creators who would still like to delete the imported duplicate, we can provide a reference copy of the Yuletide comments page for their work, though these may not be manually uploaded to the AO3.

Manually copying and pasting comments onto an imported work will not be allowed. However, we will be able to import comments onto a pre-existing work on AO3 if you can contact Open Doors BEFORE the import with the following information:

Work Title:
YuletideTreasure.org URL:
AO3 URL:

If you used the Import from URL tool to add your Yuletide works to the AO3, you can skip this step. (If you can't remember, check the Yuletide URL here: http://archiveofourown.org/redirect. If the page redirects to your work on AO3, you're all set.

Works will contain a message "for Name". Once you’ve claimed your work, you’ll be able to assign it to the recipient, if they have an AO3 account. (Note that their Yuletide name and their AO3 name might be different; we advise against assigning it unless you’re sure of their AO3 account name.)

How will I be notified about my work being imported?
If the email address you used on yuletidetreasure.org still works, you should receive an email from the Archive inviting you to claim your works. :D

If you’ve lost access to the email address you used on yuletidetreasure.org, use this contact form to let us know and after the import happens, we can resend the claim email. If you've posted the stories elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Yuletide Mods to confirm your claims.)

How will I claim my works?

The email will include a link to the claim page, where you can add your work to your AO3 account. If you don’t have an account, you’ll be able to create one at that time. Once you’ve claimed your work, you’ll be able to edit the work and add additional AO3 tags.

I’ve already added my work to the AO3!
Excellent! Please add it to the appropriate Yuletide Collection. If you've used the AO3's Import tool to import your work from the Yuletide website, it will not be imported again. However, if you uploaded it manually, a duplicate will be produced. Once the import is completed, please let Open Doors know the URL of the work you would like the Yuletide link to redirect to and the URL of the duplicate we should delete.

I don’t want my work on the AO3!
After you receive the claim email, you can choose to delete or orphan your work.

The Yuletide Archive mods would much prefer you "orphan" your stories (i.e., remove all identifying information) rather than delete them. Orphaning of your works on the AO3 does not mean they expect you to orphan them everywhere, however. You are of course, as always, welcome to post your Yuletide stories anywhere else you want to, with whatever attribution you prefer.

Deletion of your work from the Yuletide Collection will leave you ineligible for participation in future years. If you have any questions about future eligibility, please direct them to the Yuletide mods at yuletideadmin [at] gmail.com

I have other questions!

If you have further questions, visit the Open Doors FAQ page, contact the Open Doors committee, or leave a comment on this post and we’ll respond as soon as we can.

We’re also planning to hold two public chats on Campfire (the online chat platform the OTW uses): April 26, 4pm UTC, and May 4, 1am UTC (click the links to see when the chats are held in your timezone). We'll provide a link to the OTW's public discussion chatroom in a reminder post on or before the dates of the chats.

Anyone who has questions about the process is welcome to join the Open Doors team at those chats, and we’ll do our best to answer you.

We’re delighted to finally welcome Yuletide entirely to the Archive of Our Own!

- The Open Doors team

Are you a Yuletide participant or otherwise enjoy the challenge? Share your memories on Fanlore and keep its story going for future generations—contributions are welcome from all fans! (New to wiki editing? No worries, just visit this page.)

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