AD&T Weekly Meeting – 7 November 2009

All the latest news about the Archive of Our Own can be found under the cut.

This post may also be found on the Archive of Our Own which is commentable by anyone with or without an AO3 account. We are disabling comments elsewhere as we would like people to be able to share any discussion with each other.

11pm to 1:10 am for me but I was pretty wired so getting tired certainly wasn’t an issue. We’re all pretty wired, this weekend was the Open Beta deploy. The code is in and it hasn’t broken anything (yet) so this was our last Open Beta planning session. We care a lot and it was reflected in the passionate discussion about timing (when do we launch, when do we tell people things – see below), scale up (how many people can we take and how fast – we don’t know but we’re going to find out… cautiously!) and method of distributing invitations (invitation queue signup versus giving invite codes to existing users – we favour the invitation queue signup because it is democratic). *grins* We’ve actually been having variations on this discussion since May but it’s taken on a whole new dimension of urgency.

  • Deploy Schedule: the AO3 has been updated to revision 1692 (Release 0.7.1) and is looking pretty fine. Release Notes are up if you want the details and the next deploy is in two weeks.
    • Collections & Challenges: [info - personal] astolat has been working on phase one which is core stuff to enable us to import works and authors into a ‘Collections’ skeleton for Yuletide.
    • Deleting chapters with comments: Right now if you do this you lose the comments, we’re putting something together that will give you the choice of moving the comments to a different chapter or deleting them.
  • Open Beta: ‘Mid November’ = Next weekend. OMG! It’s been creeping up on us for a while and we think we’re finally ready. What this means is we’ll be poking the AO3 during the week and if we don’t see anything alarming (we totally reserve the right to pull the plug if we hit a nasty surprise) we’ll do a number of things:
    • Communicate: We’ll put up a post with exact details one day before we launch so people know when we’re turning the invitation queue on.
      • We are conscious the timing may disadvantage some people and we’ve tried to pick a time that is as fair as possible. I understand we can’t possibly meet everyone’s needs, and for that I am sorry. I do want to assure you the people who made this decision are from a variety of places in the world and this isn’t a decision we take lightly.
      • The post will go to all the OTW mirrors at the same time (Web, DW, LJ etc.), so no need to mercilessly refresh the AO3 😉
      • If you are unable to join the queue because of the timing, a friend can add your email address to the queue for you.
    • Launch: We’ll turn on the invitation queue and make an announcement on all mirrors. This will make a link on the front page visible; it will read ‘SIGN UP NOW’ and it takes you to a page where you can enter an email address.
      • Invitation codes: we will issue a small number of invitation codes to Closed Beta users in recognition of the constant feedback, the helpful suggestions, and the patience with funky code and constant redesign.
      • Invitation queue: we will make the invitation queue location available to members of the OTW (past and present) for 24 hours prior to publishing it publicly in recognition of the people who may not have been able to give their time, but supported the organisation as a whole to make this day possible. We do not expect this to clog the queue.
    • Add users: We’ll monitor performance as a result of the first round of invitations being taken up and we’ll make decisions about how many to add and how fast to add them based on what we see.
    • Hyperventilate: (that’s one of my tasks)
  • Stuff coming up: Open Beta!

If there are things you want to do/say – feel free to share either in comments, or by volunteering, or whatever medium you’re comfortable with. You are invited to this party 🙂

This post may also be found on the Archive of Our Own which is commentable by anyone with or without an AO3 account.

Links of Potential Interest to Vidders

From the business section of the Guardian this week: Google seeks to turn a profit from YouTube copyright clashes. The article’s subtitle gives you the gist: “Group is working to persuade music and video companies to cash in rather than clamp down when their content is uploaded.” In short, Google wants to use their content fingerprinting system to report uses–even transformed uses–to copyright holders and then to offer them the chance to put ads on user-generated content. There’s lots wrong with that, but perhaps the wrongest is the idea that the companies have the right to take things down because “because the use does not fit the original’s values.” C’mon, Google! Don’t be evil!

In brighter news, UK Will Urge EC To Legalise Mashups, Format-Shifting, Content Sharing. This “could include legalising more outright copying, the creation of sound/image mashups, format-shifting and sharing material with family and friends.”

Relatedly, folks seem to be figuring out that the DVR isn’t actually the death of commercial television and that so-called “music pirates” actually buy more music. While we’ve heard this song before, optimistically copyright holders will eventually figure out that they shouldn’t be afraid of new technologies.

AD&T Weekly Meeting – 31 October 2009

Welcome to our weekly update from the chair of ADT. All the news that’s fit to print about the progress of the Archive of Our Own is below the cut. This post may also be found on the Archive of Our Own, which is commentable by anyone with or without an AO3 account. Comments are disabled elsewhere as we’re noticing people ask similar questions and would like everyone to be able to share the discussion.

Sunday 7am! I chaired AND wrote up the minutes this week *is grown up* I’m kinda seeing the next two weeks as the calm before the storm. We want to get everything as polished as possible, create as little new work as we can and concentrate on making sure we’re ready for Open Beta. We’ve put time into building up the Support team, getting in as many critical fixes as possible, building the Invitations code, making the FAQ more comprehensible, making the News Posts so we can communicate and I’m feeling weirdly erm… not flat, but not in an energy spike right at this moment – it’s probably because I don’t have anything specific to stress about… yet *grins*

  • Deploy schedule: Deploy to Beta still on for 8th November (Release 0.7.1) – it was going to just be the invitations code originally but we’ve snuck in a bunch of fixes too.
    • Fixes: link in TOS, lots of IE7 stuff including nested bulleted list styling for meeeeee (yay [info - personal] cesy!), some Importer fixes, increase of character limit on Notes field, autocomplete on tags, html link in emails from admin comments and MORE.
    • Invitations: Works! My first invite queue invite emails turned up – it’s down to 25 on Test (we’ve used up all our secondary, tertiary and err quaternary? email addresses faking up an invite queue) – which is exciting!
  • Open Beta: Mid November.
  • Stuff coming up:
    • Allowed html: we’re cleaning up the help on this to make sure they are all consistent (works, notes, summary, comments etc.)
    • Permalinks: we’ve a very reasonable request for them on works and we think it’s a good idea.
  • WANTED:
    • JS Coder: We need a person with JavaScript skills. We need you for IE7 optimising and in general. We can offer a community of passionate coders, the fannish level of engagement of your choice and an opportunity to lose valuable sleeping hours in good company – what’s not to love!

OTW-All-Org Meeting

Monday 7am! I was kindly allowed to steal the first slot so I could report for AD&T then drift in and out as I made breakfast and dressed for work. I want some sort of permanent internet connection implanted so badly.

The Board has welcomed two new members, had an election, a fundraising drive and a baby. Hah, no-one multitasks like these women. Web are cross-training and documenting (activities dear to my heart), VolCom are doing admin and preparing for 2010 and looking for people, Translations are looking into international outreach *loves*, Systems are SO BUSY! Open Doors gave out 41 Archive invites and screencapped ~60 websites as part of finding new homes for Geocities users and archivists. *moment of silence for the animated gifs* Legal is waiting on a ruling on our DMCA proposal and Journal is ‘chugging along, getting ready for No. 4‘ which in no way describes their awesome. Finance is handing over from Susan to our incoming Treasurer Sheila (who says ‘we’re just cruising along, being…you know…financial. \$/‘). Elections didn’t get to run an election but we have two, count em TWO new Board members as does Docs… well, two new members. Docs doesn’t have a private Board that I’m aware of although they are a stealthy, ninja committee who are everywhere so who knows?. DevMem are justifiably proud of the results of the fundraising drive and are busy planning for the future *loves* I kind of need a lolcat to appropriately celebrate them. Comm is continuing to spreads words – mine as well, it’s ever so slightly intimidating :p

  • People wanted: *puts on OTW Committee Chair hat* the OTW needs people, particularly the Volunteers Committee (VolCom) and the Wikimittee; Translations and Finance would also love to welcome new volunteers. Some of our people have been serving on committees for two years now, we have knowledge and skills we’d love to share – and we need ongoing support to keep the committees rolling. If you’ve got skills, or passion (because we can teach the skills!) we’d love to hear from you.

If there are things you want to do/say – feel free to share either in comments, or by volunteering, or by messaging or whatever medium you’re comfortable with. You are invited to this party 🙂