Strategic Planning

  • Strategic Planning Update #11

    By Janita Burgess on Friday, 19 September 2014 - 4:49pm
    Message type:

    Spotlight on Strategic Planning

    Greetings from the Strategic Planning committee!

    The Strategic Planning committee is beginning to move into a new and exciting phase of our process. As we gear up to attend the Board retreat in early October, we are concentrating on finishing off our information-gathering process so that we can bring as much data to the Board as possible. To that end, we have been busily finishing up our interviews and surveys of the remaining OTW committees and workgroups. We’re also taking the month of September to touch base with committees we surveyed more than six months ago. Being prepared for the Board retreat is our main priority at the moment, but we are also continuing to work on reports and hope to have fresh reports for OTW supporters to read soon after the retreat!

    During the retreat, we will be working with the Board, as well as representatives from the Legal and Volunteers & Recruiting Committees, to develop an organization-wide strategic plan. We've noticed some questions from staff and volunteers about how this strategic plan will incorporate input from all corners of the organization, especially those not present at the retreat. A major part of our role as the Strategic Planning Committee is to consolidate the ideas, opinions, and suggestions we've gathered from all OTW staff and volunteers during our surveying and interviewing process into what will make up the key objectives of the final strategic plan. We also plan to incorporate the results of the OTW Community Survey, as a reflection of the larger OTW membership and userbase. To that end, in the upcoming weeks before the retreat, we especially welcome any additional thoughts.

    Our role does not include coming up with recommendations that are not rooted in the responses that we have received. Our information-gathering process was specifically designed so that the questions would engage each committee or workgroup in thinking strategically about the future and what goals and priorities they would like to set for the next 3-5 years. Our purpose at the Board retreat is to communicate those goals and priorities to the Board and to fit them together into a larger organizational view. We also intend to present a concrete proposal to the Board to bring the strategic plan to the OTW for a period of internal comment and review and to incorporate feedback before final approval.

    After the retreat, we plan to focus on completing all individual committee and workgroup reports, then move to writing up the details of the OTW strategic plan, based on the decisions made by Board at the retreat. The difference between the committee/workgroup reports and the OTW strategic plan is the former presented the background history, current challenges, and future goals of specific teams within the OTW, while the latter will present the collective goals -- and suggestions for how to implement those goals -- from an organization-wide perspective.

    In August, we also launched our Non-Profit 101 series, holding chat sessions open to all OTW staff and volunteers intended to discuss and educate one another about non-profit organizations and best practices. We’ve had two sessions so far, “What is a Non-Profit” and “Boards and Bylaws”, and both were met with a gratifying amount of interest. We’re looking forward to holding more sessions in the coming months.

  • The OTW Needs Volunteers!

    By Claudia Rebaza on Monday, 17 March 2014 - 5:52pm
    Message type:

    Banner by Erin of a close-up of Rosie the Riveter's arm with an OTW logo on it and the words 'OTW Recruitment'

    We would like to thank everyone who responded to our previous call for Support Staff, Translation Volunteers and Communications Graphics Volunteers.
    Today, we're excited to announce the opening of applications for:

    • AO3 Documentation Volunteers - applications accepted until 24 March
    • Strategic Planning Staff - applications accepted until 24 March
    • Tag Wrangling Volunteers - applications accepted until 24 March
    • Web Developer - applications accepted until 24 March

    We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings.

    All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

    If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

    AO3 Documentation Volunteers

    The AO3 Documentation Workgroup manages external AO3 docs such as the FAQs and Tutorials. We’re looking for people who are familiar with the Archive of Our Own and have experience with writing and proofreading help documentation. If you enjoy helping your fellow fans learn how AO3 works, please click through to read the full details and apply to join the workgroup.

    Applications are due 24 March 2014

    Strategic Planning Staff The Strategic Planning Committee is looking for a staff member! We need someone interested in strategic planning, writing, and data processing who is willing to jump in with both feet. We're a professional, collaborative committee of people who believe in supporting each other through our work, and we want someone who is excited about the idea of being part of an environment of support, creativity, and critique. We are willing to train the right person in the OTW's processes, practices, and tools if you're willing to commit your time and energy to us!

    Applications are due 24 March 2014

    Tag Wrangler VolunteersThe Tag Wranglers are responsible for keeping the hundreds of thousands of tags on AO3 in some kind of order! Based on internal guidelines, we choose which form a tag takes in the filters and auto-complete, and we link tags together to make the works and bookmarks on the archive easier to browse and search (so that users can find exactly what they’re looking for, whether that’s Steve/Tony with tentacles or g-rated Rose/Kanaya fluff).

    If you like organizing, working in teams, or excuses to fact-check your favorite fandom canons, you might enjoy tag wrangling! To join us, click through to the job description and application form.

    Please note: due to (amazing!) interest in wrangling, we’re currently looking for wranglers for specific fandoms only. See the application for which fandoms are in need.

    Applications are due 24 March 2014

    Web Developer Do you have experience with Drupal and website management? Join our team of Web Developers! Web Developers are responsible for improvements to and maintenance of the primary OTW web properties. You will participate in an on-call rotation with other Web Developers, design and implement new features and fixes for the websites, and help to determine priorities for future web development efforts.

    Applications are due 24 March 2014

  • Strategic Planning releases reports on Wiki/Fanlore, Systems, and Grants

    By Claudia Rebaza on Saturday, 8 February 2014 - 5:22pm
    Message type:

    The Strategic Planning Committee is pleased to announce that we are releasing our reports on the Wiki Committee/Fanlore team, the Systems Committee, and the Grants Committee.

    You can download the reports as PDFs:
    Wiki Committee/Fanlore report
    Systems Committee report
    Grants Committee report

    About these reports

    To write these reports, we surveyed the current staff and volunteers, and the retired staff and volunteers, interviewed the chairs, and conducted follow-up interviews with any staff and volunteers (current or retired) who wished to speak with us further.

    Everything in the reports is based on the data we collected. The responses we collected were synthesized into these reports, which summarize the strengths and challenges that staff and volunteers (both current and retired) noted in their responses, and makes recommendations for change based on their suggestions. More information about our process is included in the reports themselves.

    Before coming to you, the reports have been reviewed by the respective committee chairs and the Board, and copyedited by the Communications Committee. The purpose of this was to correct any factual errors we might have made and to solicit feedback before the wider release. No data collected from any surveys or interviews were changed or removed from the report as a result of these reviews.

    Feedback

    We hope that you find the reports interesting, and very much welcome your feedback! If you have any questions or wish to contact the committee, get in touch with us through our contact form.

    Please note that these reports incorporate internal stakeholders only, so while public comments on this post will be read and discussed (and possibly taken into account for future reports, as well as the next round of strategic planning), external stakeholder opinion will not be incorporated into future revisions of these reports.

    All contact we receive is kept to a high standard of confidentiality, and we’d be happy to discuss that with you if you have any concerns.

    Upcoming reports

    Over the next several months, we will continue to survey committees and release reports. The next scheduled report will be on the Support Committee. Ultimately, we will release a final report that synthesizes all of the data we received across the entire organization.

  • Strategic Planning Update #10

    By Claudia Rebaza on Saturday, 25 January 2014 - 7:56pm
    Message type:

    Hello OTW Community,

    The Strategic Planning Committee is starting the new year off with some leadership changes and we wanted to let you know about them, as well as what we accomplished last year and our goals for this year.

    First, Anna, our previous chair, joined the OTW's Board. As a result she resigned her chairship, and Strategic Planning Staffer Hana has stepped up and taken over as chair. Anna will be missed, but she will continue to support the committee as our new Board liaison.

    Last year we completed reports on Survey, Open Doors, Volunteers & Recruiting, and Tag Wrangling. The next scheduled reports are on the Wiki Committee and Fanlore team, the Grants Committee, and the Systems Committee. We hope to release those in early 2014. We are also in the process of surveying Web, Internationalization and Outreach, Abuse, and Communications. When we complete the process with those committees we will move on the final groups, and then to the Board. Ultimately, we will release a final report that synthesizes all of the data we received across the entire organization.

    We hope to complete the process this year, even though there is a lot to accomplish before we put together the final report! Strategic Planning appreciates all the volunteers and staffers who have taken the time to participate in our surveys, and the other committees who help us get the final reports out. We couldn't do this without the support of the each of you so thanks for being awesome. If you have any questions, concerns, or just want to say hi, feel free to contact us.

  • Strategic Planning Report on the Survey Workgroup

    By Claudia Rebaza on Tuesday, 31 December 2013 - 7:51pm
    Message type:

    The Strategic Planning Committee is pleased to announce that we have completed the Survey Workgroup report.

    You can download the report as a PDF from the OTW website.

    About this report

    To write this report, we surveyed the Survey Workgroup volunteers and leads, and conducted follow-up interviews with those who wished to speak with us further.

    Everything in the report is based on the data we collected. The responses we collected were synthesized into this report, which summarizes the strengths and challenges Survey Workgroup volunteers noted in their responses, and makes recommendations for change based on their suggestions. More information about our process is included in the report itself.

    Before coming to you, the report has been reviewed by the Board, and copyedited by the Communications Committee. The purpose of this was to correct any factual errors we might have made and to solicit feedback before the wider release. No data collected from any surveys or interviews were changed or removed from the report as a result of these reviews.

    Feedback

    We hope that you find the report interesting, and very much welcome your feedback! If you have any questions or wish to contact the committee, get in touch with us through our contact form.

    Please note that this report incorporates internal stakeholders only, so while public comments on this post will be read and discussed (and possibly taken into account for future reports, as well as the next round of strategic planning), external stakeholder opinion will not be incorporated into future revisions of this report.

    All contact we receive is kept to a high standard of confidentiality, and we’d be happy to discuss that with you if you have any concerns.

    Upcoming reports

    The next scheduled reports are on the Wiki Committee and Fanlore team, the Grants Committee, and the Systems Committee. We hope to release those in early 2014. Ultimately, we will release a final report that synthesizes all of the data we received across the entire organization.

  • Volunteers needed for AD&T, Strategic Planning, and Tag Wrangling!

    By .Stephanie Chrystal on Monday, 30 September 2013 - 6:41pm
    Message type:

    OTW Recruitment

    We would like to thank everyone who responded to our previous call for Support staffers. The chairs are reviewing applications and should be contacting people within the next two weeks.

    Today, we're excited to announce the opening of applications for:

    • Strategic Planning Staff - Deadline: 7 October 2013
    • Accessibility, Design & Technology (AD&T) Coding Volunteer - Closing after 20 applications
    • Tag Wrangling volunteer - Closing after 50 applications

    We also have one role still open for additional technical staff

    • Web Developer Staff

    We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings.

    All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

    If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

    Strategic Planning Staff
    The Strategic Planning Committee is looking for a staff member! We need someone interested in strategic planning, writing, and data processing who is willing to jump in with both feet. We're a professional, collaborative committee of people who believe in supporting each other through our work, and we want someone who is excited about the idea of being part of an environment of support, creativity, and critique. We are willing to train the right person in the OTW's processes, practices, and tools if you're willing to commit your time and energy to us!

    Applications for this role will be accepted until 7 October 2013.

    Accessibility, Design & Technology (AD&T) Coding Volunteer
    The Accessibility, Design, & Technology committee is the guiding body that coordinates software design and development on behalf of the Organization for Transformative Works. AD&T is committed to developing high quality, accessible products that support the goals of the OTW while having a good time and providing opportunities for professional and personal growth for its members.

    The main project currently occupying the committee is the creation and ongoing maintenance of the Archive of Our Own, a free, Open Source website currently supporting over 200,000 registered users and weathering 38 million page views a week.

    We are looking for experienced coders to join our team of volunteers and help us fix bugs and improve existing features.

    Applications for this role will be closed after we have received 20.

    Tag Wrangling volunteers The Tag Wranglers are responsible for keeping the hundreds of thousands of tags on AO3 in some kind of order! We choose which form of a fandom title appears on the Media pages, as well as all the character, relationship, and additional tags which appear in the filters and the auto-complete, and we link tags together to make all the works and bookmarks on the archive easier to browse and search (so that users can find exactly what they’re looking for, whether that’s Steve/Tony with tentacles or g-rated Rose/Kanaya fluff).

    If you like organizing, bringing order to chaos, excuses to fact-check your favorite fandom canons, or you just get a kick out of seeing all the wacky and wonderful terms fans come up with, you might enjoy tag wrangling! To join our team, click through to the job description and application form.

    Please note: due to (amazing!) interest in wrangling volunteering, we’re currently looking for wranglers for specific fandoms only. See the application within for which fandoms are in need.

    Applications will be closed after we have received 50.

  • Strategic Planning releases report on Open Doors

    By Claudia Rebaza on Saturday, 22 June 2013 - 12:38am
    Message type:

    The Strategic Planning Committee is pleased to announce that we have completed our second committee report, which is on the Open Doors Committee.

    You can download the report as a PDF.

    About this report

    To write this report, we surveyed the Open Doors staff and former staff, interviewed the chair, and conducted follow-up interviews with any staff (current or retired) who wished to speak with us further.

    Everything in the report is based on the data we collected. The responses we collected were synthesized into this report, which summarizes the strengths and challenges Open Doors staff (both current and former) noted in their responses, and makes recommendations for change based on their suggestions. More information about our process is included in the report itself.

    Before coming to you, the report has been reviewed by the Open Doors Committee and the Board, and copyedited by the Communications Committee. The purpose of this was to correct any factual errors we might have made and to solicit feedback before the wider release. No data collected from any surveys or interviews were changed or removed from the report as a result of these reviews.

    Feedback

    We hope that you find the report interesting, and very much welcome your feedback! If you have any questions or wish to contact the committee, get in touch with us through our contact form.

    Please note that this report incorporates internal stakeholders only, so while public comments on this post will be read and discussed (and possibly taken into account for future reports, as well as the next round of strategic planning), external stakeholder opinion will not be incorporated into future revisions of this report.

    All contact we receive is kept to a high standard of confidentiality, and we’d be happy to discuss that with you if you have any concerns.

    Upcoming reports

    Over the next several months, we will continue to survey committees and release reports. The next scheduled report will be on the Wiki Committee and Fanlore team. Ultimately, we will release a final report that synthesizes all of the data we received across the entire organization.

  • Strategic Planning Update #9

    By Claudia Rebaza on Thursday, 16 May 2013 - 10:00pm
    Message type:

    Statement of Purpose

    The Strategic Planning Committee is continuing to work on helping the OTW develop a strategic plan for the next 3 - 5 years. As a quick refresher, the first stage of this plan is to survey internal stakeholders. We are in the process of interviewing all committees in turn and creating a report on each committee. The reports only include information that is gathered from the committees themselves, and all the conclusions and recommendations come from aggregating the data of those surveyed.

    After a report on each committee is issued, we will create the first public Strategic Plan for the OTW. The goal of this stage is to create a basic, comprehensive report and strategic plan that addresses our internal problems and is:

    * practical
    * usable
    * implementable
    * straightforward
    * as jargon-free and plainspoken as possible
    * short-term

    The ultimate goal is to address internal, systemic problems that are a big part of what’s preventing the org from formulating workable long-term goals or pursuing strategic projects such as, for example, teaming up more with the EFF.

    Procedure for Contacting Retired Staff and Volunteers

    There were some questions that arose in response to our last report about how we contact retired staff and volunteers for each team we survey. Due to OTW's confidentiality policy regarding the identities of its volunteers, we do not have the ability to directly contact former staff and volunteers. Instead, we forward our surveys and invitation to communicate with us to the Volunteers & Recruiting Committee, who then email them on our behalf.

    We do follow up with everyone who contacts us, so if you are a retired staff member or volunteer and you would like to make sure that we get a chance to survey or interview you about your former team, you are more than welcome to provide your contact details to us via our direct contact form. As always, we will preserve the anonymity of your responses, according to our confidentiality policy.

    If we have already released a report on your former team, we are still interested in hearing your thoughts! Our reports are living documents, and we intend to release revised versions of all previously published reports simultaneously with our final report for the whole organization.

    Reports to Date

    * Volunteers & Recruiting Committee

    * Tag Wrangling team (committee & volunteers) (PDF)

  • Strategic Planning Report #2: Volunteers & Recruiting Committee

    By Claudia Rebaza on Thursday, 25 April 2013 - 6:20pm
    Message type:

    The Strategic Planning Committee is pleased to announce that we have completed our second committee report, which is on the Volunteers & Recruiting Committee.

    You can download the report as a PDF here:
    https://transformativeworks.org/strategicplanning/reports/volcom

    About this report

    To write this report, we surveyed the VolCom staff and former staff, interviewed the chair, and conducted follow-up interviews with any staff (current or retired) who wished to speak with us further.

    Everything in the report is based on the data we collected. The responses we collected were synthesized into this report, which summarizes the strengths and challenges VolCom staff (both current and former) noted in their responses, and makes recommendations for change based on their suggestions. More information about our process is included in the report itself.

    Before coming to you, the report has been reviewed by VolCom and the Board, and copyedited by the Communications Committee. The purpose of this was to correct any factual errors we might have made and to solicit feedback before the wider release. No data collected from any surveys or interviews were changed or removed from the report as a result of these reviews.

    Feedback

    We hope that you find the report interesting, and very much welcome your feedback! If you have any questions or wish to contact the committee, get in touch with us through our contact form.

    Please note that this report incorporates internal stakeholders only, so while public comments on this post will be read and discussed (and possibly taken into account for future reports, as well as the next round of strategic planning), external stakeholder opinion will not be incorporated into future revisions of this report.

    All contact we receive is kept to a high standard of confidentiality, and we'd be happy to discuss that with you if you have any concerns.

    Upcoming reports

    Over the next several months, we will continue to survey committees and release reports. The next scheduled report will be on the Open Doors Committee. Ultimately, we will release a final report that synthesizes all of the data we received across the entire organization.

  • Strategic Planning Report 1: Tag Wrangling

    By Claudia Rebaza on Thursday, 21 February 2013 - 6:15pm
    Message type:

    The Strategic Planning Committee is pleased to announce that we have completed our first committee report (available as a PDF), which summarizes and analyzes the results of our survey of the Tag Wrangling Committee and team.

    To write this report, we surveyed the Tag Wrangling staff and volunteers, interviewed the chair, surveyed former Tag Wrangling staff and volunteers who had chosen to leave the team and/or the organization, and conducted follow-up interviews with any volunteer or staff who wished to speak with us further. All responses we collected were synthesized into this report, which summarizes the strengths and challenges Tag Wrangling volunteers and staff (both current and former) noted in their responses, and makes some recommendations for change based on their suggestions. Everything in the report is based on the data we collected. More information about our process is included in the report itself.

    Before coming to you, the report has been reviewed by the Tag Wrangling Committee and the Board, and copyedited by the Communications Committee. The purpose of this was to correct any factual errors we might have made and to solicit feedback before the wider release. No data collected from any surveys or interviews were changed or removed from the report as a result of these reviews.

    Over the next several months, we will continue to survey committees and release reports. The next report you should see will be the results of our survey of the Volunteers and Recruiting Committee. Ultimately we will release a final report that synthesizes all of the data we received across the entire organization.

    We hope that you find the report interesting, and very much welcome your feedback! If you have any questions or wish to contact the committee, get in touch with us through our contact form. Please note that this report incorporates internal stakeholders only, so while public comments on this post will be read and discussed (and possibly taken into account for future reports, as well as the next round of strategic planning), external stakeholder opinion will not be incorporated into future revisions of this report.

    All contact we receive is kept to a high standard of confidentiality, and we'd be happy to discuss that with you if you have any concerns.

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