March 2015 Newsletter, Volume 89

Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. SERVER MOVE!

In the past month, Systems performed a large scale server relocation—including the servers for the AO3 and Fanlore—to our own shiny new server rack. The downtime lasted a few hours with site indexing taking an additional day. Systems also worked with tech support at a large university to prevent further DDOS attacks to the Archive, and assisted with the OTW’s acquisition of the fandom.org domain name which now mirrors “TransformativeWorks.org.”

II. AT THE AO3

Accessibility, Design and Technology deployed some minor bug fixes (Release 0.9.51: Change Log) early in March, followed by a variety of background changes necessary for future upgrades of Ruby and Rails (Release 0.9.53: Change Log).

Abuse received roughly 450 tickets in March. They’ve also inducted eleven new staffers! \o/ The Abuse team is working with Accessibility, Design and Technology on creating several new tools that will help both Abuse and our users. Support ended up receiving 738 tickets in February, and are well on their way to a similar count for March with 467 tickets so far.

Open Doors has been working with Accessibility, Design and Technology on a new importing process that they will be trying out with an archive next month. They have also been working on other in-progress archives, particularly the manual import for Chains: The Powerfic Archive. Proposed changes to their policy documentation are available for user feedback until April 13th.

Tag Wrangling worked with Accessibility, Design and Technology to coordinate wrangling around the server migration, assisted Support in responding to user tickets, and responded to several questions on Twitter.

AO3 Documentation has recently welcomed five new members to the team, who are already hard at work on drafting and editing FAQs and tutorials.

III. WHAT’S COMING

Journal‘s guest edited March 15 issue of Transformative Works and Cultures, Performance and Performativity, came out right on time, thanks to the stellar work of our production volunteers under the able leadership of staffer Rrain. The also guest edited June 15 issue, European Fans and European Fan Objects, is ready to finish up closer to its release date. The Journal team is currently working with authors to complete manuscripts for the September 15 general issue of TWC.

In March Legal responded to a larger than usual number of fan queries, including helping one fan find counsel to fight an overreaching challenge to a fanwork. They also worked with Communications on an educational/informational post about Tumblr takedowns.

Wiki is currently inducting three new committee members. Together with Accessibility, Design and Technology they have kicked off the annual April Showers event. An editing party was held on April 4th to help newcomers to Fanlore with their questions about creating entries.

Translation opened recruitment for volunteers, and received 58 applications! They’ve inducted 20 new translators and counting—current teams Brazilian Portuguese, Catalan, Dutch, European Portuguese, French, Hebrew, Italian, Korean, Polish and Swedish have grown, and have formed a new team for Kiswahili!

IV. GOVERNANCE

After the resignation of the Web Strategy, Design & Development Committee chair for personal reasons, Board has been primarily focused on addressing the issues which are continuing to cause instability in that committee and the OTW website. Eylul has been placed as temporary chair. With the support of the rest of the Board, Eylul has been working hard to address the backlog of tickets and stabilize the committee.

In the past month, Board has also approved new staffers for a number of committees, and has discussed and approved various proposals, including the purchase of graphics design software by Accessibility, Design and Technology and a migration of CiviCRM to external hosting in anticipation of the next membership drive.

Development & Membership has been working hard to get everything ready for the membership drive on May 1-6. Its theme will be games. Development & Membership will be highlighting the OTW’s good work through the use of game themes including Go, Sudoku and chess! Their new staffers have all been trained and are being hugely helpful.

Strategic Planning successfully finished the second draft of the OTW 2016-2019 strategic goals document! A three-week internal feedback period is scheduled to end April 10th, but they are considering extending it to make sure everyone who wants to has a chance to give input. They will be holding a second chat with volunteers and staff and have also contacted committee chairs and workgroup leads for team-specific feedback. All of this collection of feedback is working towards publishing the final draft of the plan in time for a tentative June 2015 implementation date.

V. IT’S ALL ABOUT THE PEEPS

Volunteers & Recruiting organized recruiting for Abuse, Strategic Planning, and Translation and is pleased to welcome so many new volunteers!

New Committee Chairs: sarken (Accessibility, Design & Technology)
New Committee Staff: thatwasjustadream (Communications), Katarina Harju (Abuse), Paris Tuggle (Abuse), Astrid Clemons (Abuse), Amalia Blondet (Abuse), Sofia (Abuse), Highlander_II (Wiki), SoyAlex (Wiki), 1 other Wiki staffers, 2 other Communications staffers and 6 other Abuse staffers
New Workgroup Members: Chrissy Sky (AO3 Documentation), Jocelin Potash (AO3 Documentation), KM Ruiz (AO3 Documentation), Calescent and 2 other AO3 Documentation
New Translator Volunteers: Ilona van der Vegt, Marta Gil Almirón, Sofia, Roser Agnes, Eva Mignini, Oriontsuki, badhand, Dutchie848 and 8 others

Departing Committee Chairs: moonmagicks (Web Strategy, Design & Development)
Departing Committee Staff: 1 Abuse staffer and 1 Communications staffer
Departing Workgroup Members: Lucy Pearson (AO3 Documentation) and 1 AO3 Documentation volunteer
Departing Tag Wrangler Volunteers: Taine and 4 others
Departing Translator Volunteers: Daniela Kreimerman, bm1893 and 6 others

For more information about the purview of our committees, please see the committee listing on our website.