Board Meeting Minutes: 16 October 2016

Organization for Transformative Works – Board of Directors

Minutes of the meeting: October 16, 2016, 20:00 UTC

Present

  • Alex Tischer
  • Aline Carrão
  • Atiya Hakeem
  • Katarina Harju
  • Kristina Busse
  • Matty Bowers
  • Priscilla Del Cima

Guests

  • Alison Watson
  • Amanda Furrow
  • Amy Shimizu
  • Anne-Li
  • arahime
  • Ariana
  • Asante Simons
  • Astrid Clemons
  • doughtier
  • heine
  • James Baxter
  • james_
  • JanOda
  • Karen Hellekson
  • Ladylark
  • Madleina
  • Meep
  • Memé
  • Oriontsuki
  • puckling
  • Qem
  • Rebecca Sentance
  • Rose Jackson
  • Sarah Konersmann
  • Sass
  • Sofia
  • SunnyB
  • Svea
  • Trey C
  • Yuechiang Luo
  • Zsuzsa Gábor

Decisions taken since the last meeting

  • approved Support and Fanhackers staff
  • approved SP implementation
  • approved Matty as acting chair for I&O and to begin dissolving it

Open Session

  • After elections last month there are two new elected Board members, Priscilla and Kristina
  • elect Officers of the Board for the coming year:
    Atiya to remain as Treasurer
    Alex to remain as Secretary
    Aline to replace Matty as President

    – approved

  • The October Drive is going well, kudos to all the committees involved, most of all DevMem but also Comms, Translation and Legal
  • Finance update:
    • since being restarted in August (and after updating the budget) the Finance committee has been working on improving our payment structure—getting our payments done more efficiently and having more redundancy on information
    • part of that includes having more than one person that can actually make a payment in a pinch, as well as a payment process that involves more than one person actually checking that the payment is being made correctly
    • Yuechiang, as well as being named Finance co-chair, has been named Assistant Treasurer—that’s a Board officer role, meaning she is a non-voting member of the Board, with responsibilities specifically associated with Finance
    • Signing up as an officer means she has fiduciary duty to the org, she has to care for the org’s assets—we need that in order to give her access to our bank account.
    • The plan is to have all Finance chairs in the future be either Treasurers or Assistant Treasurers
  • vote to approve Elections co-chair – approved
  • discussion of details of Board transition period:
      Overlap period to begin immediately. Will review this two-week window next year.
    • No tool difference between overlap and full directorship, the only difference is intra-Board, i.e. overlap directors don’t vote
    • Full directorship to start November 1
    • Tools that should be removed: board-discuss@ (not in use), Campfire admin access
  •  
    Closed Session

    No items

     

    The meeting was adjourned at 21:10 UTC.
    Minutes approved by the Board on 19 October 2016