22 February 2014 Minutes

 

MINUTES OF THE REGULAR MEETING

February 22, 2014, 19:00 UTC

PRESENT: Andrea Horbinski, Anna Genoese, Cat Meier, Eylul Dogruel, Franzeska Dickson

GUESTS: Elliot Oberholtzer, Hana Lee, james_, Jessica Steiner, Lady Oscar

ABSENT: sanders

DECISIONS TAKEN SINCE THE LAST MEETING

1. Board approved new staffers for DevMem

OPEN SESSION

1. Board agrees to update basecamp with meetings.

2. Committee updates
  • Wiki is preparing to have the first meeting of the year
  • Fanlore has reached 500,000 edits last week
  • Systems is improving AO3 databases and notification systems. Systems was also dealing with new relic issues, backups, and an issue affecting challenges, and collaborated on a rebalance issue with AD&T senior staff.
  • Abuse has been having some internal policy discussions. The 2014 Abuse roadmap is almost finished.
  • Translation is currently training their new people and preparing for the April drive.
  • Comms is continuing to work on the AO3 1 millionth events, as well as some events around the 500,000 fanlore edit.
  • SP is writing the reports on Abuse, Comms, DevMem, I&O, and Web. They also plan to send the Support survey out for review soon.
  • DevMem are busy inducting 5 new staffers and have their first meeting of the term 2/23
3. Documentation project.
  • Election officer is ready for review
  • Secretary document is ready for next step
4. Board issues tracker is being worked on.
CLOSED SESSION

1. Board discusses personnel issues

2. Board agrees to bring in a facilitator for discussions
POST-MEETING UPDATES

Finance Report 
 8-Feb 22-Feb Change
BoA  100431.81 97493.67 (

2938.14)
PayPal 7317.64  9620.7
2303.06
CD 10123.93 10127.37
3.44
Total 117,873.38 117,241.74 (

631.64)
Expenses for the two week period:
  • analytics for Archive
  • Quickbooks
  • Cross Reference fees for TWC
  • server hosting
  • mail forwarding
  • premium shipping
Geeky data:
  • 196 donations for February to date for a total of $3370
  • $139.14 in fees paid to PayPal.
  • The average donation size has gone up to $17.19, with 15 February bringing in 52 separate donations alone.
1. Application for Directors & Officers insurance is being prepared
2. 2014-2015 Budget is being drafted
3. External-facing Finance FAQ is being drafted
4. Internal-facing Finance FAQ is being drafted, likely to be sent for review before 31 March
Minutes approved by the Board 16 March 2014.

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