Board Meeting Minutes: January 21, 2012

ORGANIZATION FOR TRANSFORMATIVE WORKS
BOARD OF DIRECTORS

MINUTES OF THE REGULAR MEETING
January 21, 2012, 15:00 UTC

PRESENT: Jenny Scott-Thompson, Naomi Novik, Kristen Murphy, Nikisha Sanders, Ira Gladkova.

ABSENT: Francesca Coppa, Julia Beck.

DECISIONS TAKEN SINCE THE LAST MEETING

None.

OPEN SESSION

  1. Sanders emailed megcwalsh about strategic planning yesterday.
  2. Francesca and Jenny will aim for two sets of old minutes per week to review, before eventually publishing them.
  3. Committee news:
    • AD&T are planning the next AO3 deploy soon.
    • Webmasters have a redesign proposal to be considered, which they will bring to board soon.
    • Open Doors have a big import being prepared.
    • Legal have a proposal for an amicus brief in Hart v. Electronic Arts, Inc. which was approved.
  4. The first Org-wide meeting will be delayed until February, given the late start of term, pending discussion of a possible new format for the meetings.

CLOSED SESSION

  1. Most of the chairs we agreed have confirmed their willingness to serve – we are waiting for one final reply.
  2. The list of potential staff from Volcom was approved, with the only amendment being that Kristen will step down from Communications in light of her other responsibilities. We also clarified some of the process around appointments of new staff:
    • All the chairs have the option of talking to potential staff before accepting them, if they want to discuss people’s interests and experience in more detail.
    • For people who have multiple possible committee placements, we forward them to all listed committees. If more than one chair accepts them, the person has the option to choose which committee they would prefer to serve on. If one of the committees is more in need of staff than the other, we can also offer suggestions.
  3. We discussed the role of a board liaison, and the issues and benefits of a liaison being simultaneously a chair or committee member. We agreed to postpone any firm policy on it, but have clarified the possible concerns to watch out for, and will take things on a case-by-case basis for now.
  4. We discussed potential board liaisons for some committees.

The meeting was adjourned at 17:10 UTC.

Minutes approved by the Board on 22nd January 2012.